Clerical Officer Grade IV

Found in: beBee jobs IE - 1 week ago


Dublin, Dublin City, Ireland CPL Healthcare Full time
  • Administrative Officer (Grade IV)required with immediate start in Rathgar
  • Rolling temporary contract
  • 35 hours per week, Monday - Friday

DUTIES:

The primary responsibility of the Administrative Officer is to ensure an efficient andprompt secretarial, telephone and administrative service which includes but is not limited to:

  • Managing, composing and typing correspondence, reports, minutes, memoranda.
  • Screening telephone calls, recording accurate messages and forwarding to relevant staff in a timely manner.
  • Receiving all callers/visitors in a courteous, efficient and confidential manner.
  • Receiving, sorting and distributing incoming mail and taking responsibility for the outgoing mail on a daily basis ensuring efficiency in both respects incorporating transfer of internal mail.
  • Preparing documentation, reports, notices and venues for meetings.
  • Reception duties.
  • Dealing with general queries.

Qualifications and/ or experience

  • Previous administrative or clerical experience
  • Previous public sector experience is desirable
  • Experience in dealing with high volumes of emails / correspondence
  • Experience in the preparation of professional documents and presentations thereby demonstrating proficiency in use of MS Word, Excel and Power Point
  • Experience of preparation of reports within strict and often extremely tight timelines
  • Experience in scheduling
  • Experience in a role that has involved dealing with senior managers and working collaboratively with multiple senior internal and external stakeholders

Please contact to apply or for more information

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