Galway Site Executive Assistant

Found in: beBee S IE - 4 weeks ago

Galway, Ireland Cisco Full time

What You'll Do:

Cisco seeks an Executive Administrative Professional to provide support for the Galway site leadership team.

In addition to general administrative duties of an Executive Assistant, daily tasks are carried out at a higher level of complexity with a focus on the administrative needs of the site leadership team.

Who You'll Work With:

You’ll work with the site leader and leadership team to support the Cisco Galway site.

Responsibilities include:

  • R&D Project administration: working with engagement and operations manager and site leadership team for administrative aspects of R&D projects.

  • Meeting Planning and organizations: Assists leaders in planning and organizing meetings by taking responsibility for assembling the agenda, location, meeting technology based upon participant needs, and all other meeting logistics. May further prepare meeting briefing documents by taking and disseminating notes and formulating post meeting action item list.

  • Travel Briefing Preparation: Build travel packs for international trips as well as large events such as Cisco Live, etc. This work includes combining all event information in addition to coordinated logistics of travel and also customer/team asks.

  • Calendar Management: Manages site leaders calendar by prioritizing schedules and meetings. For example, you may decide who gets on the principal's calendar, what meetings are attended, and who can attend instead.

  • Event Speaking Engagement Coordination: Manages a running list of leaders engagements and works closely with communications team to ensure content needs are understood and set in motion so leader is prepared for each engagement.

  • Event Planning: Working with site engagement manager to build logistics and briefing packs for inbound executive visits as well as some limited customer and partner events. This work includes combining all event information in addition to coordinated logistics of travel and also customer/team asks.

  • Correspondence/Approvals: Supports site leader and engagement manager by acting as proxy for communications and approvals as authorized. Answers general questions as necessary and refers (filters) routine matters to appropriate parties and follows up to ensure accurate disposition. Takes the initiative to resolve problems within specified policies and guidelines and provides mentoring to administrative community members on problem solving. Determines when executive action is required and supplies a recommendation where appropriate.

  • Travel: Responsible for making travel arrangements for site leader. Carefully considers and decides the optimum travel arrangements and itinerary for calendared meetings while managing Cisco expenses. Works diligently to go above and beyond, working with the airlines direct to accommodate Global Services benefits for upgrades whenever they are available.

  • Special Projects: Provides analytical support to assist executives on special projects. Research issues, analyzes problems, compiles data, and prepares reports.

  • Large Corporate Events: Prepare and brief itinerary as well as accompany site leader for large events, where EA's provide executive support.

  • Confidentiality: Candidate will deal professionally with sensitive and confidential matters and materials.

Who You Are:

You have high-energy with a passion for thinking bigger and broader than the role itself. This position requires strong interpersonal skills, independent judgment, utmost professionalism and ability to balance both strategic and tactical actions.

Our minimum requirements for this role:

  • 5+ years of experience in administrative environment and 2+ years supporting director level or higher

  • Daily presence as required in the Cisco Galway office.

  • Preferred: BA/BS or equivalent experience; past work experience in the high-tech industry.

Why Cisco

#WeAreCisco, where each person is unique, but we bring our talents to work as a team and make a difference powering an inclusive future for all.

Cisco is an Affirmative Action and Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, genetic information, age, disability, veteran status, or any other legally protected basis.

Cisco will consider for employment, on a case by case basis, qualified applicants with arrest and conviction records.

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