Contracts & Procurement Manager

2 weeks ago

Ireland HOMESTEAD PROPERTY MANAGEMENT SERVI Full time

JOB DESCRIPTION: CONTRACTS AND PROCUREMENT MANAGER

LOCATION: DUBLIN CITY CENTRE

CONTRACT: PERMANENT/ 37 HOURS PER WEEK

REPORTING TO: HEAD OF PROPERTY SERVICES

RESPONSIBLE TO: DIRECTOR OF BUILDING INVESTMENT & PROPERTY SERVICES

JOB SUMMARY

The Property Services Department is responsible for the maintenance and upkeep of Tuath's property portfolio, assisting our Development colleagues in the delivery of new properties and providing support to the Housing Department on any property-related matters.

The Contracts and Procurement Manager oversees the delivery of Tuath Housing’s planned programmes, cyclical programmes, and other capital projects, ensuring that programmes are procured fully in compliance with all National and European Public Procurement Requirements and are based on appropriate forms of works and service contracts in accordance with our internal policies and procedures. Additionally, the post holder will assist in the delivery of the annual Stock Condition Survey Programme; managing significant essential repairs projects; updating technical documents; managing and training new team members.

KEY RESPONSIBILITIES

  1. General
    1. Lead, support, and manage staff including leave, performance monitoring, training, and mileage claims.
    2. Effectively manage staff in accordance with statutory requirements and agreed policies and procedures achieving high performance and demonstrating best practice.
    3. Oversee all projects that staff are working on, monitoring work in progress records and other key performance indicators.
    4. Ensure the delivery of high quality, cost-effective, and customer-focused planned maintenance, servicing, acquisition, and cyclical replacement programmes.
    5. Training and mentoring staff including fulfilling the role of Supervisor or Counsellor for staff undertaking the APC process to become Chartered through the SCSI.
    6. Recommend action and bring forward proposals to ensure the smooth and efficient running of the department incorporating best practice principles at all times.
    7. Assist in the performance review of Professional Consultants and Contractors.
    8. Ensure tendering procedures are carried out fully in accordance with the EU Procurement, H&S Legislation, and other relevant regulations. Assist in the analysis and sign-off of tenders received.
    9. Maintain an excellent working knowledge of procurement regulations and procedures.
    10. Maintain an excellent working knowledge of the suite of Government Public Works Contracts and procedures.
    11. Have a good technical background and keep up to date with current building standards.
    12. Support relevant staff in the management of individual project teams and stakeholder relationships.
    13. Oversee and deliver effective consultation with staff, professionals, contractors, and other stakeholders enabling an efficient service.
    14. Work in partnership with internal departments to ensure property services requirements are implemented efficiently and on time.
    15. Manage projects from initiation to completion when necessary.
    16. Ensure staff are keeping works trackers, which monitor programme, budget, and spend, up to date and liaising with admin staff on monthly requisitions.
    17. Manage annual budgets set for direct cost spends on relevant areas of spend within property services, maintaining monthly records to indicate actual performance versus budget and report on any variances.
    18. Liaise with the Asset Department in updating the monthly Property Services Compliance Dashboard.
    19. Maintain up to date and accurate information relating to relevant aspects of the Company’s Asset and Liabilities Register.
    20. Maintain and develop Policy and Procedure Documents, Performance Specifications, and other key technical documents.
    21. Act as line manager over staff within the Property Services Department when the Head of Property Services is off.
    22. Liaison with Housing Management on all aspects affecting tenants.
    23. To fulfill all care and high standards regarding both Tuath’s and your own health and safety obligations.
    24. To positively promote the Association in all activities.
    25. To exercise discretion in all aspects of the role.
    26. Offer technical advice to other staff.
    27. Any other duties which are consistent with your role.
  2. Planned & Cyclical Maintenance
    1. Develop, manage, and oversee the Planned and Cyclical Maintenance Programmes.
    2. Assist the Director of Property Services in compiling annual Property Services budgets ensuring budget vs spend is accurately tracked and monitored.
    3. Manage the procurement, assessment, and appointment of works and service contracts as necessary to support our planned and cyclical maintenance programmes.
    4. Assist in the Management of Tuath’s annual Stock Condition Survey (SCS) Programme to achieve Tuath’s Regulators Annual Return targets. Coordinate with the Assist Coordinator in providing SCS info to update Tuath’s Asset Database (TAD).
    5. Assist the Head of Property Services and Director of Property Services in preparing reports for Sub Committee meetings, Board meetings, Performance Meetings, and other meetings.
    6. Procuring Service and Maintenance Contracts.
    7. Undertaking pre and post inspections of properties and works.
    8. Management of contracts including attending meetings, monitoring progress and performance, drafting reports.
    9. Managing the programmes using a Building Asset Database.
  3. Contract Procurement & Management
    1. Work with departments in the preparation of the project brief, specification, scope of services documents, and the tender package for Design Teams.
    2. Preparation of specifications, working drawings, and contract documentation.
    3. Preparation of documents for tender and advising on the appointment of contractors and procurement routes.
    4. Preparation, implementation, and management of works programmes.
    5. Advise department Director and/or Manager of anticipated variations in final contract sum.
    6. Keep Housing Management informed of progress on works programmes as and when necessary.
    7. Ensure all Health & Safety regulations are adhered to.
    8. By consultation with Housing Officer / Tenants obtain feedback on design and specification standards.
    9. Supervision of planned maintenance contracts and cost control.
    10. Assisting in the procurement of Contractors and Professionals alike.
    11. Assisting in the provision of feasibility studies as necessary.
    12. Assisting with preparing cost estimates for projects as required.
  4. Other
    1. Represent the Association to other agencies.
    2. Produce reports for and attend Board meetings and other committee meetings as required.
    3. Act as an information and advice source to staff.
    4. To conduct all activities in a manner which is safe to yourself and others. To be aware and to act in accordance with the Association’s Health and Safety Policy.
    5. To positively promote the Association in all activities.
    6. To exercise discretion in all aspects of the role.
    7. Any other duties which are consistent with your role.

This job description is not definitive or restrictive and will be subject to periodic review.

#J-18808-Ljbffr

  • Construction Procurement Specialist

    2 months ago

    Ireland Amazon Full time

    Construction Procurement Specialist, EMEA Procurement Category Manager Job ID: 2718744 | Amazon Data Services Ireland Limited Amazon Web Services (AWS) is a dynamic, growing business unit within Amazon.com that provides a broad set of infrastructure services including computing power, storage options, networking and databases available on demand. We are...

  • Procurement Analyst

    1 month ago

    Ireland Oliver James Associates Ltd. Full time

    Job Description: Procurement Specialist About the Role: We are seeking a high-energy, results-oriented Procurement Analyst to join our dynamic team. The Analyst will be responsible for providing requisitioning, negotiating, and order placement services. Key responsibilities include analyzing user requests, soliciting vendor proposals, negotiating...

  • Procurement Analyst

    3 weeks ago

    Ireland Oliver James Associates Ltd. Full time

    Oliver James have partnered with a leading Financial Services client in Dublin City who are seeking a Procurement Analyst to join their rapidly growing team on a Permanent basis. The Analyst will handle requisitioning, negotiating, and order placement duties. Key responsibilities include analysing user requests, obtaining vendor proposals, negotiating...

  • Procurement Professional

    2 months ago

    Ireland BT Group Full time

    Press Tab to Move to Skip to Content Link Select how often (in days) to receive an alert: Procurement Professional Posting Date: 6 Aug 2024 Function: Procurement and Supply Chain Location: Grand Canal Dock, Dublin, Ireland Salary: Competitive Salary and Benefits The Procurement Professional supports in the implementation of procurement strategies...

  • Procurement Category Manager

    1 month ago

    Ireland Kellanova Full time

    Are you ready to make an impact at a global company? Here at Kellanova we’re looking for a Category Manager to help us lead regional sourcing activities for one or more categories of spend, with the goal of achieving significant and sustainable year over year benefits and continuity of supply, whilst ensuring the quality of products and service. You...

  • Senior Contracts Manager

    4 weeks ago

    Ireland Sovereign Realty & Management LLC. Full time

    At Turner & Townsend we’re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society. Every day we help our major global clients deliver ambitious and highly technical projects, in over 130 countries worldwide. Our team...

  • External Contract Manufacturing Manager

    2 months ago

    Ireland Bausch & Lomb GmbH Full time

    Select how often (in days) to receive an alert: Bausch + Lomb Corporation, (NYSE/TSX: BLCO), is solely dedicated to protecting and enhancing the gift of sight for millions of people around the world from the moment of birth through every phase of life. Our mission is simple yet powerful: Helping you see better to live better. The company is one of the...

  • Contract Manager

    2 months ago

    Ireland Sodexo Group Full time

    Location: Home based in Ireland with regular travel to client sites.  €6,000 flexible benefits fund, Company Car & other excellent benefits An exciting position has opened up within our PPP contracts portfolio, with site locations based throughout Ireland. We are looking for an experience FM professional to join and lead our team as the Contracts...

  • Contracts Manager

    2 months ago

    Ireland Global Professional Consultants Full time

    Contracts Manager required for a leading Main Contractor to look after several Residential and Warehouse projects in the Dublin region. Duties: Oversee the successful completion of multiple construction projects, taking full responsibility. Establish and maintain systems to monitor, review, and control budgeted or agreed-upon expenditures. Implement the...

  • Contracts Manager

    2 months ago

    Ireland Recruit Island Full time

    ID Recruitment have an excellent opportunity for a Contracts Manager for a growing mechanical fabrication and manufacturing company who are specialists in ventilation ducting. The role will be based in Dublin. The role which is reporting to the CEO will be responsible for delivering all aspects of projects from planning through implementation to final...

  • Strategic Vendor Manager

    3 weeks ago

    Ireland Proofpoint Full time

    It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. Corporate Overview Proofpoint is a leading cybersecurity company protecting organizations’ greatest assets and biggest risks: vulnerabilities in people. With an integrated suite of...

  • Contracts Manager Dublin

    2 months ago

    Ireland Construction Specialist Recruitment Full time

    Contracts Manager Location: Dublin City Centre, Ireland Project Overview: Hotel Project: Construction of a luxury hotel with over 100 rooms, including amenities such as a restaurant, bar, fitness centre, and conference facilities. Apartment Project: Development of a medium-sized residential apartment complex including underground parking, communal areas, and...

  • Management Accountant

    3 weeks ago

    Ireland Executive Edge Full time

    Management Accountant – Contract Our client, a very successful firm in the Automotive Sector, is looking to recruit a Management Accountant on a fixed term contract. Reporting to the Finance Manager, the successful candidate will be an integral part of the Finance team. This role is based in Dublin 12, and will be a minimum of 4 days in the office. ...

  • Project Manager

    2 months ago

    Ireland Talent Curve Full time

    Project Manager Location: South Dublin, Ireland Sector: Educational Construction Project Duration: 2 Years Project Value: Over €25 Million Company Overview Our client, a leading construction contractor with a distinguished reputation for delivering large-scale, high-quality projects across Ireland, is seeking an experienced Project Manager Role Summary The...

  • Logistics Manager

    2 months ago

    Ireland Chartered Institute of Procurement and Supply (CIPS) Full time

    Job Description Vertiv/E+I Engineering is the largest electrical switchgear manufacturer in the UK & Ireland, pioneering unique in-house integrated power solutions tailored to each individual client project. With over 30 years of experience in delivering high-quality integrated power solutions, we are experts in providing technical services, project...

  • Vendor Start-up Manager

    2 months ago

    Ireland Novartis Farmacéutica Full time

    Vendor Start-up Manager (VSM) is responsible for providing expertise in support of outsourced clinical trial activities during study startup. The VSM enables a flawless and accelerated vendor service delivery at the trial start-up phase and supports implementation of defined category strategies and service standardization. This role proactively assesses...

  • SAP Sourcing

    3 weeks ago

    Ireland Avature Full time

    SAP Sourcing & Procurement Engagement Delivery Lead Basic Information Location : Dublin Business Area : Consulting Description and Requirements When you join KPMG Ireland, you are joining a community of over 4,200 employees who collectively work together, both in person and virtually, to achieve their full potential. We are known as an organisation...

  • Supply Chain Manager

    1 month ago

    Ireland Envetec Sustainable Technologies Limited Full time

    Full-time/Permanent, reporting to: Chief Operating Officer Job posted: 09 Aug 2024 The Company Envetec is an exciting clean technology focussed start-up. Using our innovative, low energy, non-thermal technology we aim to help businesses meet their sustainability goals. We have ambitious growth plans and now require a Supply Chain Manager to join the team...

  • Head of Materials and Supply Chain

    3 weeks ago

    Ireland SEC Life Sciences Full time

    Are you motivated by the challenge of leading supply chain functions and driving operational excellence? A leading manufacturing site in Dublin is seeking a Head of Materials and Supply Chain to oversee procurement, logistics, and customer service. In this critical role, you will ensure efficient supply chain operations, optimising cost management and...

  • MEP Project Manager

    2 months ago

    Ireland Access Talent Group Full time

    Access Talent Group are supporting an international consultancty seeking a skilled MEP Project Manager to join their team in Cork. As a MEP Project Manager, you will be responsible for overseeing the projects from a Building Services perspective, ensuring that they are completed on time, within budget, and in compliance with all regulations and quality...