Wedding & Events Manager

Nestled in the vibrant heart of Westport Town, Westport Estate is an iconic destination with over 300 years of history, now embarking on an ambitious new chapter. As we transform our brand and expand our product offerings, we are poised to become a premier cultural and historic landmark, not just in County Mayo but on the international stage. We are currently totally refurbishing our Hotel and are looking forward to the launch of the new Grace Hotel early 2026.  This exciting journey will elevate the Westport Estate experience, making it a must-visit destination for visitors from around the world.  

Job Summary 

We are seeking a passionate and highly organized Wedding & Events Manager to join our team. In this role, you will be responsible for planning and coordinating luxury weddings and events, ensuring seamless execution and exceptional guest experiences. You will work closely with clients, suppliers, and internal teams to deliver bespoke, high-end events that reflect the estate's prestigious reputation. Additionally, you will be responsible for driving the hotels wedding and events business, reporting on performance, revenue, and client feedback to support continuous improvement and strategic decision-making. 

Principle Responsibilities 

Event Planning & Coordination 

• Manage and coordinate all aspects of weddings and events, from initial inquiry to execution. 
• Act as the primary point of contact for clients, ensuring a seamless planning process. 
• Work closely with the culinary, banqueting, and operations teams to deliver flawless events. 
• Create detailed event timelines, floor plans, and schedules. 
• Oversee venue set-up, decor, and logistics in line with client expectations and estate standards. 

Client Relations & Sales 

• Conduct hotel and Estate tours and consultations with potential clients. 
• Build strong relationships with couples, corporate clients, and event planners. 
• Prepare and issue event proposals, contracts, and pricing packages. 
• Upsell estate services, including accommodation, spa, and dining experiences. 

Supplier & Stakeholder Management 

• Liaise with external vendors (florists, photographers, entertainment, etc.) to ensure smooth event delivery. 
• Negotiate contracts and manage supplier relationships to maintain high service standards. 
• Collaborate with internal departments to ensure seamless communication and coordination. 

Event Execution & On-the-Day Coordination 

• Supervise event setup, ensuring all elements meet client expectations and estate standards. 
• Be on-site for events, troubleshooting any issues and ensuring a flawless guest experience. 
• Work closely with banquet and operations teams to oversee food service and event flow. 

Post-Event Reporting & Analysis 

• Gather and analyze client feedback to improve services and offerings. 
• Track event performance metrics, including guest satisfaction, revenue, and operational efficiency. 
• Prepare post-event reports detailing key insights, challenges, and areas for improvement. 
• Monitor booking trends and provide data-driven recommendations to optimize sales and marketing strategies. 
• Maintain an up-to-date portfolio of estate events for marketing and promotional use. 

This job description is not intended to be either prescriptive or exhaustive, it is issued as a framework to outline main areas of responsibilities at the time of writing. 

Required Experience & Skills   

• Have successfully graduated with a Hospitality, or Sales & Marketing related qualification 
• Possess a positive attitude, outgoing, extremely friendly with appreciation for brand driven standards 
• Have previous experience in a similar position within the Hotel/Event industry 
• Experience dealing with brides and grooms 
• Proven track record in sales performance with clear ability to convert business 
• Target driven with excellent presentation and negotiation skills 
• Excellent written, interpersonal, communication and presentation skills 
• Have excellent organizational skills & attention to detail 
• Flexible, innovative & adaptable 
• Proficiency in Microsoft Word, Outlook and Excel as well as the ability to learn and utilize new computer software programs 
• Experience using event management software, CRM systems, and reporting tools is an advantage. 
• Passion for hospitality and creating unforgettable guest experiences. 
• Eligibility to work in Ireland 

 What's in it for you?

• Subsidized staff accommodation (subject to availability)
• Ongoing investment in your learning and development
• Employee Assistance Program
• Pension scheme
• Staff discounts at Westport Adventure
• Discounted rates with local businesses across Westport & Castlebar
• Bike to work scheme

Westport Estate is an equal opportunity employer. We strive to create and maintain a diverse workforce where everyone is respected and included.