Executive Assistant

3 weeks ago

Maynooth, Co Kildare, Ireland Cpl Full time

Executive Assistant to CEO | Hybrid | Kildare

Cpl is seeking an Executive Assistant to support the Chief Executive Officer of a leading not-for-profit charity based in Kildare. This is a 2-year fixed-term contract with the possibility of becoming permanent.

Key Responsibilities:
  • Provide high-level administrative support to the CEO, including calendar management, travel arrangements, and correspondence handling.
  • Act as a point of contact for internal and external communications, ensuring efficient time management.
  • Prepare and edit documents, reports, presentations, and meeting materials.
  • Ensure contact lists (mailing and phone) and databases and filing systems are up-to-date.
  • Coordinate and facilitate executive meetings, including agenda preparation, minute-taking, and follow-ups.
  • Liaise with internal teams and external stakeholders on behalf of the CEO.
  • Act as liaison and minute taker for advisory forums.
  • Handle sensitive and confidential information with discretion.
  • Support event planning and coordination for executive engagements.
Key Qualifications & Skills:
  • Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting C-level executives.
  • Diploma in Business/Administration or equivalent.
  • Experience working in a similar role within the healthcare sector.
  • Exceptional organisational and time-management skills.
  • Strong verbal and written communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
  • Ability to work independently, exercise sound judgment, and prioritise tasks effectively.
  • High level of professionalism, discretion, and confidentiality.
  • Strong problem-solving skills and adaptability in a fast-paced environment.

This is an excellent opportunity for an EA/PA to join a well-established organisation, where your work and input are acknowledged and valued, and where you can progress in your career.

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