Executive Assistant

3 weeks ago

Maynooth, Co Kildare, Ireland Cpl Full time
EA to CEO | Hybrid | Kildare

A well-established not-for-profit charity is seeking an Executive Assistant to support the Chief Executive Officer. This is a 2-year fixed-term contract with potential for permanency, working on a hybrid basis in Kildare.

If you have experience as an Executive or Personal Assistant within the healthcare sector, we invite you to apply directly or submit your CV.

This role offers a 24-month contract with potential for a permanent position.

Key Responsibilities:

• Provide high-level administrative support to the CEO, including calendar management, travel arrangements, and correspondence handling.
• Act as a point of contact for internal and external communications, ensuring efficient time management.
• Prepare and edit documents, reports, presentations, and meeting materials.
• Maintain up-to-date contact lists (mailing and phone) and databases and filing systems.
• Coordinate and facilitate executive meetings, including agenda preparation, minute-taking, and follow-ups.
• Liaise with internal teams and external stakeholders on behalf of the CEO.
• Act as liaison and minute taker for advisory forums.
• Handle sensitive and confidential information with discretion.
• Support event planning and coordination for executive engagements.

Key Qualifications & Skills:

• Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting C-level executives.
• Diploma in Business/Administration or equivalent.
• Experience working in a similar role within the healthcare sector.
• Exceptional organizational and time-management skills.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
• Ability to work independently, exercise sound judgment, and prioritize tasks effectively.
• High level of professionalism, discretion, and confidentiality.
• Strong problem-solving skills and adaptability in a fast-paced environment.

This is an excellent opportunity for an EA/PA to join a well-established organisation, where your work and input are acknowledged and valued, and where you can progress in your career.

We welcome applications from candidates who are passionate about making a difference in the community and possess the skills and experience required for this role.

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