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Executive Assistant to Senior Leadership

2 weeks ago

Maynooth, Co Kildare, Ireland beBee Careers Full time
Job Title: Senior Administrative Coordinator

About the Role:
This is an exciting opportunity to support senior leadership and governance structures in a dynamic environment. As a key member of the team, you will play a crucial role in maintaining effective communication and collaboration between executive leadership and local management teams.

Main Responsibilities:
- Maintain departmental schedules, including calendars, meeting arrangements, teleconferences, conferences, and travel planning
- Provide high-level administrative support to senior management and assist in managing interactions between national governance and leadership teams
- Assist in the monitoring, analysis, and reporting of key performance indicators (KPIs) across operational areas
- Provide administrative support for and actively participate in senior management meetings
- Help build and maintain productive relationships with stakeholders to support service delivery
- Assist in the completion of required documentation for service level agreements with external agencies

Key Requirements:
- Minimum of 35 years' experience in a senior administrative, executive assistant, or operations coordination role
- Experience working with senior leadership and/or governance structures (e.g., Boards, committees)
- Proven experience supporting high-level meetings, preparing documentation, and minute-taking
- Experience with project or event coordination
- Familiarity with managing KPIs, reporting, and stakeholder communications
- High attention to detail and accuracy
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with CRM or data management systems