Business Programs

4 weeks ago

Dublin, Dublin City, Ireland TN Ireland Full time
Business Programs & Audit Coordinator, Republic of Ireland, IEClient:

Morgan McKinley

Location:

Republic of Ireland, IE, Ireland

Job Category:

Other

EU work permit required:

Yes

Job Reference:

7ef4edc0c353

Job Views:

2

Posted:

02.04.2025

Expiry Date:

17.05.2025

Job Description:

Job Description

Our client is a leading computer technology company looking for an experienced Business Programs & Audit Coordinator to join their team - Remote.

The Business Programs and Audit Coordinator will manage internal and external audits, financials, contracts, processes, and procedures. This role requires collaboration with internal business groups, partners, and external bodies.

This administrative position demands discipline and self-motivation, with a focus on business tasks requiring extreme attention to detail, outstanding follow-up, and organizational skills.

Key Primary Responsibilities:

  • Prepare, complete, and make available reports related to various internal programs.
  • Coordinate revision, implementation, and sustaining of fixed regulatory clauses in customer invoices.
  • Gather, organize, share, and file various documents, such as contracts, price lists, and purchase orders.
  • Meet with various team members to develop and document processes, procedures, and specifications.
  • Review, re-structure, and maintain internal SharePoint information that is accurate, current, and organized.
  • Address internal and external inquiries about various business programs, answering emails in a timely manner and archiving them properly.
  • Gather invoices and review for accuracy.
  • Upload invoices in an internal platform, track approval status, and compare actual spend versus budget.
  • Provide monthly reporting updates to the accounting team.
  • Cut POs and ensure they are fully approved.
  • Inform PO numbers to various external suppliers.
  • Coordinate internal and external audits by gathering and making available necessary data.
  • Liaise with external bodies and auditors to complete audits.
  • Gather and archive supporting documentation related to the audits.
  • Implement corrective actions required from audit findings.
  • Review and maintain accuracy of the external website.
  • Support the team with ad-hoc requests.

Requirements:

  • At least 3 - 4 years of hands-on administrative assistance experience.
  • A bachelor's degree in business, economy, accounting, or other related discipline.
  • Outstanding organizational and follow-up skills.
  • Self-motivated to drive tasks to completion in a timely manner.
  • Track record of being an effective team player.
  • Excellent written and verbal communication skills in English.
  • Ability to work under minimum supervision while delivering outstanding results.
  • Obtain access to various systems and self-learn how to use them.
  • Multi-task in a fast-paced environment.
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