Officer, Finance

5 days ago

Dublin, Dublin City, Ireland Fáilte Ireland Full time
Officer, Finance

LEVEL 4

Permanent, full-time

Salary:€56,807 - €81,236 * per annum

*This role will be filled in line with Public Pay Policy at Point 1 of the relevant Salary Scale unless the successful candidate is appointed from an existing public sector role

Location: Dublin 1, Sligo, Galway, Cork, Killarney

Job Purpose

The range of duties could include but not limited to; providing operational excellence in all the areas of finance activity, such as Accounts Payable, Accounts Receivable, budgeting and Grants/Investment schemes (including Just Transition Fund) etc.

Job Description

Primary Objectives/Key Responsibilities

General

  • Oversee the day-to-day operations of the team including establishing goals, developing work schedules, maintaining written procedures, and operating key controls.
  • Develop, monitor, and manage the performance of the team against team goals and objectives.
  • Manage staff leave requirements to always ensure cover.
  • Supervise staff reporting to the position.
  • Proactively develop the skills of the team to ensure you will attain the appropriate level of competence.
  • Conduct Performance Reviews in line with Fáilte Ireland policy.
  • Prepare appropriate documentation for Freedom of Information requests, Parliamentary Questions, periodic Government Department returns and other information requests from external stakeholders and others as appropriate.
  • Identify and assist in delivery of solutions and process improvements, including computerized systems and manual processes.
  • Carry out all other duties as required and participate as a full member of the Operations directorate, by supporting different work projects as required.
  • Engage directly and handle all related enquiries for Internal and External Audits.
  • Prepare Management reports as required.
  • Process month-end close and all associated reconciliation for your area to financials.
  • Prepare documentation and reports for meetings of the Executive Team, Audit committee, the Investment Committee, and the Fáilte Ireland Authority.

Grant Payments duties which may include:

  • Oversee the claim assessment process in compliance with best practice, scheme rules and relevant Government and EU guidelines and regulations, ensuring claims are processed in a timely fashion.
  • Oversee the processing of Just Transition Fund grant claims between 2023 and 2026 (a separate EU fund secured for development of the Midlands of Ireland which will have multiple grant schemes included).
  • Liaise with internal stakeholders and external grantees on progress of grant-aided projects.
  • Provide data and reports on the Just Transition Fund for the Just Transition team and for the Eastern and Midland Regional Assembly, including direct input to external systems (EU JTF EPPM) and reconciling to internal systems.
  • Provide other reports to other stakeholders including Failte Ireland Authority, Investment committee, Executive team etc.

Budgeting /Treasury management which may include:

  • Monitor and update budgets including monthly forecasts, yearend projections and multi-annual projections.
  • Generate monthly accruals and reconcile to monthly, quarterly, and annual accounts.
  • Generate regular status and KPI reports for the unit's Finance manager and the Head of Division, including variance analysis and funding availability.
  • Prepare cash flow projections for management of drawdowns from parent department.

Accounts Payable / Accounts Receivable duties which may include:

  • Ensure supplier and customer master records are set up and maintained correctly on the finance system and supplier invoices are processed for payment in accordance with prompt payment and Revenue rules.
  • Responsible for managing the end-to-end processing within the Sales Order to Receipts area including debt management.
  • Manage the operation of VAT, RCT and PSWT, ensuring that all transactions are recorded accurately to recognize the liabilities for these taxes appropriately.
  • Role of ROS administrator for our organisation.
  • Ensure employee expense payments are reviewed and paid in line with public sector policies.
  • Review and submit tax returns (VAT/ RCT/PSWT/S891B) for the agency.

Carry out all other duties as required and participate as a full member of the Finance team by supporting different work projects, as required, from time to time.

Person Specification

Essential Criteria

  • Have a drive to embed and maintain high standards and best practice in Governance.
  • Demonstrable ability to work on own initiative and deliver results to strict deadlines.
  • Evidence of delivering tangible business results.
  • Demonstrable interpersonal and communications skills.

In order to be eligible to apply for this role you must have / demonstrate in your application form the following:

  • A minimum of three years' experience in a finance / accountancy role that includes a demonstrable knowledge of any the following:

Grant Processing

Budgeting

Financial / Management Reporting

Accounts Payable / Accounts Receivable

  • Experience using an Integrated Financial Management system.
  • Experience of people management or management of a significant project.

Qualifications/Mandatory Training

  • A professional qualification (minimum Level 6 under the QQI Framework) in a relevant discipline is essential.

Desirable Criteria

  • Knowledge of public sector Governance reporting requirements including knowledge of the Code of Practice for the governance of state bodies 2016.
  • Advanced level Excel and Report Building experience.
  • Part Qualified/Qualified accountant or Accounts technician or equivalent public sector accounting qualifications.
  • Experience of governance frameworks.

Key Competencies

  • Communicating Effectively
  • Team Work
  • Inspire and Engage
  • Planning and Managing Work

Selection Process

Shortlisting will be based on applications and the selection process may involve two competency-based interviews. A panel of successful candidates may be formed following the selection process.

Fáilte Ireland is an equal opportunities employer and is committed to fostering an inclusive workplace which values and benefits from the diversity of the workforce. We encourage you to reach out to us directly at recruitment@failteireland.ie should you require assistance or reasonable accommodation during the recruitment process.

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