Accounts Receivable Assistant, Dublin

4 weeks ago

Dublin, Ireland TN Ireland Full time

Uniphar Medtech is an umbrella for Medical Device distribution with direct operations across Europe. We are a rapidly growing company, and we want you to be part of this amazing growth and expansion.

The successful candidate will work as part of the Uniphar Medtech Finance Team within the Accounts Receivable team. The individual will be responsible for managing a group of customers and ensuring that cash is collected on time. The Accounts Receivable Assistant will directly report to the Finance Transactions Manager with indirect reporting to the Financial Controller and Accounts Receivable Team Lead.

Main Responsibilities:

Transaction Processing

  1. Maintain your own customer list.
  2. Process customer receipts (cash and EFT) and apply cash to customers’ accounts.
  3. Receive, lodge and ensure accurate recording of EFT's and cheque transfers.
  4. Manage any unapplied cash in a timely manner.
  5. Request cash remittances from customers.
  6. Process and issue credit notes (stock and GL), fully recording reason and coding accurately to the debtors and general ledger.
  7. Print and dispatch customer statements.

Debtor and Bank Reconciliations

  1. Reconcile debtors accounts, matching receipts in a timely manner.
  2. Reconcile bank accounts on a weekly basis (or more frequently as required).
  3. Close reconciling items in a timely manner.
  4. Escalate any material open items to the Finance Transactions Manager for resolution.

Reporting & Control

  1. Prepare monthly AR reports for the business as required e.g. top 10 customers by sales, aged debtors, etc.
  2. Maintain appropriate audit trails on customer query/debt resolution.

Business Support

  1. Respond to customer requests/queries in a timely fashion to build relationships and improve customer satisfaction.
  2. Develop and maintain productive working relationships with the businesses.
  3. Assist with internal, external and banking audit queries.

Processes

  1. Participate in process improvement initiatives.
  2. Strive towards “best-in-class” aligned to company objectives.

Ad hoc activities as advised by the Finance Transactions Manager.

Background Experience & Skills

Experience

  1. Minimum 1 year accounts receivable experience.
  2. Experience of, and ability to work to tight deadlines.
  3. Experience of working in a service driven, customer focused environment.
  4. Ability to work in a deadline driven environment.
  5. Very detail oriented, accurate and precise.
  6. Excellent organisation skills with the ability to multi-task and prioritise workload.
  7. Level-headed with the ability to resolve issues.
  8. Team player with a positive “can do” attitude. Flexibility to “do what it takes” to get the job done.
  9. Excellent excel and computer skills.

This role will be based in our office in Northern Cross Business Park, Finglas, Dublin 11 where a flexible hybrid working model is also available. It’s important to achieve the right balance between face-to-face interactions with virtual working over the long term. In return for your flexibility, you will be joining an environment that understands how inter-twined work and life have become - and both the benefits and challenges that brings - and therefore offers a flexible, progressive way of supporting it.

Our core values, titled our Medtech Mindset, guides our culture and work environment:

  • We Go Forward Together: We operate as a unified team, leveraging diverse specialties to make swift, collaborative decisions and embrace progress over perfection.
  • We Take Our Business Seriously: We prioritise compliance and risk management to ensure the best outcomes for our patients and partners, supported by our innovative portfolio and commitment to sustainability.
  • We Deliver Exceptional Results: We focus on quality, customer satisfaction, and commercial success to achieve outstanding results for our patients, customers, and business.

If you have similar values and are passionate about making a meaningful impact, we invite you to join our team and help us drive forward together.

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