Accounts Assistant – Residential Lettings

2 weeks ago

Dublin, Dublin City, Ireland Savills Full time

The Role / Location

Savills Ireland is currently recruiting an Accounts Administration Specialist to work as part of the Accounts team supporting the Residential Lettings businesses. The role involves communicating and working closely with both internal property managers, procurement team, finance colleagues and externally with suppliers and appointed contractors.

The position requires a high attention to detail, ensuring compliance with the AP prescribed processes and achievement of deadlines all within a busy team environment.

This role will be based on site at one of our managed developments with reporting to the central management team based at Savills head office 33 Molesworth Street, Dublin, D02 CP04.

Key Responsibilities

Key tasks and responsibilities include the following:

Accounts Administration

· Tenant monthly rent and other charge raising in line with lease agreements.

· Manage tenant receivable's working closely with central lettings and accounts receivable team.

· Resolution of tenant and receipt reconciliation queries.

· Tenant account adjustments as required by Accounts Receivable and/or Client Accountants

· Tenant arrears management, meeting with clients to review arrears listings and actions.

· Compliance with accounts payable processes working with Account payable team.

· Ensure supplier's invoices are approved in line with agreed works orders. 

· Onboarding suppliers & contractors in line with Savills compliance process.

· Correspond with suppliers and respond to queries.

· Research and resolve invoice discrepancies and issues.

· Monthly Creditor Statement reconciliations

· Monthly reporting to client, AP, AR, BVR, Accruals

· Setting up and maintaining properties on IT System, resolving general technical issues with that system.

· Input into creation of annual budgets with FM & GM on site.

· Handle any disputed accounts working with all associated key stakeholders e.g., lettings managers, finance colleagues, contractors, suppliers, and procurement team.

· General reporting and query management resolution.

Systems in operation, required to be used as part of the role:

· Microsoft Office- Intermediate or above

· Yardi Voyager our fully integrated lease management and accounting system.

· Tenant portal and maintenance management system

· All other Savills internal systems.

Skills, Knowledge and Experience

· Proven experience managing a high-volume transactional department.

· Understanding and knowledge of Accounting and Operational tenant management processes.

· Understanding and knowledge of Accounting and Operational OMC processes.

· Self-motivated individual with strong organisational and time management skills.

· Strong analytical skills

· Key experience in dealing with internal/external customers at all levels.

· Previous experience working in the Residential Lettings & Management sector is preferred but not essential.

Savills Ireland is an equal opportunity employer

Savills aims to attract, recruit and retain the best people from the widest possible pool of talent. As such, we are committed to creating an inclusive and diverse working environment for all employees by striving at all times to be an organisation which does not discriminate, values everyone's talents and abilities and where diversity is positively promoted.

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