Accounts Payable Specialist

3 weeks ago

Galway, Galway, Ireland Tbwa ChiatDay Inc Full time

Diligent is the global leader in modern governance, providing SaaS solutions across governance, risk, compliance, audit and ESG. Empowering more than 1 million users and 700,000 board members and leaders with a holistic view of their organization's GRC practices so they can make better decisions, faster. No matter the challenge.

At Diligent, you are an agent of positive change. You are joining a team of passionate, smart, creative people who not only want to help build the software company of the future, but who want to make the world a more sustainable, equitable and better place. Be a part of a global community on a mission to make a real impact.

This role will report to the Global Manager of Accounts Payable, assisting in the building and implementation of a global accounts payable department. The candidate will be responsible for the daily processing of purchase orders and non-purchase order-based invoices. This opportunity will require a self-starter who has strong problem-solving skills, can readily learn processes while analyzing ways to do them better, and can contribute individually or as part of a team in an ever-changing and growing environment.

Key Responsibilities
  • Process daily AP invoices, matching them to PO detail coding, attaching required backup, and securing required internal approvals, when no PO is present
  • Assess invoice documentation for proper determination and allocation of prepaid expense, specific project, department, location, subsidiary coding, etc.
  • Maintain accurate AP records and files to ensure compliance with IRS regulations
  • Monitor, research, and resolve AP vendor aging issues
  • Assist with audit inquiries and invoice collection
  • Validate and process annual 1099 and 1042 files
  • Schedule payments through ACH, Wire and check and secure required approvals
  • Maintain accurate bank wire templates
  • Ensure all internal/external vendor inquiries are handled timely
  • Assist the accounting team in completing the month-end close
  • Act as a liaison between vendors and internal departments to facilitate timely payments and ensure an accurate AP aging
  • Assist the Manager of Accounts Payable in setting up best practices and policy and procedure guidelines
Required Experience/Skills
  • 3+ years experience required
  • Bachelor's degree in accounting or related field of study is desirable
  • 1-2 years of accounts payable experience, global exposure is desirable
  • A basic understanding of accounting, GL coding, and intercompany concepts
  • Prior work and/or knowledge of foreign currency and exchange rates is desirable but not essential
  • Working knowledge of varying payment processes is desirable but not essential
  • Demonstrated ability to adapt and thrive in a fast-paced environment of high growth and continual change where job duties, tasks and requests will evolve
  • Demonstrated ability to multitask and see through processes to find the best and most efficient way to operate
  • Strong attention to detail
  • Strong communication skills through phone and email in a professional environment with both internal and external customers.
What Diligent Offers You
  • Creativity is ingrained in our culture. We are innovative collaborators by nature. We thrive in exploring how things can be differently both in our internal processes and to help our clients.
  • We care about our people. Diligent offers a flexible work environment, global days of service, comprehensive health benefits, meeting free days, generous time off policy and wellness programs to name a few.
  • We have teams all over the world. We may be headquartered in New York City, but we have office hubs in Washington D.C., Vancouver, London, Galway, Budapest, Munich, Bengaluru, Singapore, and Sydney.
  • Diversity is important to us. Growing, maintaining and promoting a diverse team is a top priority for us. We foster and encourage diversity through our Employee Resource Groups and provide access to resources and education to support the education of our team, facilitate dialogue, and foster understanding.

Diligent created the modern governance movement. Our world-changing idea is to empower leaders with the technology, insights and connections they need to drive greater impact and accountability – to lead with purpose. Our employees are passionate, smart, and creative people who not only want to help build the software company of the future, but who want to make the world a more sustainable, equitable and better place.

Headquartered in New York, Diligent has offices in Washington D.C., Baltimore, London, Galway, Budapest, Vancouver, Bengaluru, Munich, and Sydney.

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