Senior Workplace Coordinator

2 weeks ago

Dublin, Dublin City, Ireland MongoDB Full time

MongoDB is seeking a Workplace Coordinator to support the Workplace team onsite in our Dublin headquarters. This is an in-office role due the nature of the role.

Job Responsibilities:

Ensure the office is a Great Place to Work, operated and maintained in a safe, professional, clean and cost-effective manner. "Own what you do" is a company core valueEmployee Engagement & Experience: In partnership with workplace management, assist with planning and executing office-wide events and meetings, in addition to Workplace-sponsored initiatives (for example: Pride celebrations, Mental Health Awareness Week, Earth Day, etc.) Proactively inspect the workplace conditions daily to ensure standards are maintained - Be obsessed with our Internal & External customers and earn their trust. Everything starts with serving the customer wellWork from reception when required Monitor office and kitchen supplies inventory Event management - including arranging catering, managing calendars for meeting rooms and booking meeting rooms and conference spaces when required.Purchase Order management / budget management - ensure the workplace team is operating within budgetPhysical security - manage the security access control system to make sure the system is up today for the visitor/employee. Running reports as requiredHealth & Safety - champion health and safety in the workplace by coordinating health and safety initiatives; supporting fire drills and employee H&S training onsiteFacilitate evacuation in case of an emergency and acting as first point of contact for emergency services Support the life cycle of employees in the workplace: desk allocations, parking credits, lunch vouchers, new hire orientation, offboarding etcRespond to, track, and action employee requests via our internal ticketing systemWork collaboratively with the local IT team on various ad hoc projects and events - we love collaborating and "Build Together" is a core valueProactively engage with local leadership to ensure their team's needs are being metPartner with Employee Experience with on-boarding new employees and building office cultureLead the day to day vendor management for cleaning services , food operations , repair and maintenance of plant & equipment and escalate any issues to the Regional Workplace ManagerFor specifically assigned facility projects - support (and in some cases Lead) office improvements and buildout projects. This includes liaising with contractors, architects, engineers and specialty consultants, and monitoring these vendor relationships and performance"Office barometer," excellent emotional intelligence to interpret issues in the workplace - Communicate with clarity and use simple, consistent and focused language because simple messages travel faster and are better understood by the organization

Job Requirements

3+ years of Administration/Office Coordination/ Senior Hospitality, Events experience, degree qualifiedKnowledge of customer service principles and practices as well as administrative and financial controlsProficient user of technology as well as MS office applications. Experience with Google sheets , slides , docs etcA positive attitude and the will to never stop learning & growing

What does success in this role look like?

Positive feedback from your local office business leaders and stakeholdersQuantity of service provided, quality of delivery, and the quality of change produced as a resultOptimum office utilization - are the teams getting the most out of our office spaces and adapting to an activity-based work environment? A thriving, vibrant, upbeat office culture

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