PA/EA | Hybrid | Dublin | 43K New

3 weeks ago

Dublin, Dublin City, Ireland CPL Full time
PA/EA | Hybrid | Dublin | 43K

A prominent client based in Dublin are currently seeking a PA/EA to join their firm.

In this role you will be responsible for supporting the partners and actively managing their daily workloads, which will involve a heavy diary/travel/billing/expense management.


Key areas of responsibility:

  • Provide high level support to partners and fee earners as a trusted advisor
  • Act as a role model and mentor to less experienced members of the team by sharing knowledge and best practice
  • Completes practice group specific tasks to develop specialist expertise (e.g. superuser on specific tools, global billing, client reporting, knowledge management support)
  • Utilises skill in influencing stakeholders quickly building rapport and be seen as a trusted advisor
  • Adding value by taking a proactive approach to tasks and anticipating potential problems before they arise
  • Billing subject matter expert
  • Ensuring accurate and timely use of our finance management system to facilitate matter opening, maintenance, closure and archiving. Generating accurate billing reports, letters and draft bills in a timely manner. Managing accounts payable (invoices), expenses and disbursements. Recording time for feeearners when required (including nonbillable productive time) on a daily basis
  • Understanding document management processes (iManage)
  • Coordinating internal and external client meetings effectively ensuring rooms and conference facilities are booked, liaising with attendees and ensuring that any required catering and technical equipment is in place
  • Assisting fee earners with the organisation of meetings including preparation of agendas and collating meeting papers in a timely manner
  • Utilising document production for the creation of all first draft documents
  • Organising and assisting with client functions, entertainment and seminars, as required;
  • Arranging complex travel bookings, including visas, flights, taxis, accommodation and rental cars, etc.
  • Completing financial reports where required, from internal systems highlighting outstanding monies to be billed and updating particular client financial schedules where necessary
  • Assisting on adhoc projects as and when required, for example managing bundles, supporting team events etc.
  • Any other secretarial or administrative duties as required

Skills, experience and characteristics:

  • Previous experience as a Secretary
  • Previous experience of document management systems
  • Knowledge of Microsoft Office Suite
  • Excellent diary management
  • Strong organisation and prioritisation skills
  • Good verbal and written communication skills
  • Applies knowledge and judgement to solve problems and make decisions
  • Experience of delegating to, and training, less experienced team members
  • Flexible approach to working practices in order to meet business needs


This is an excellent opportunity for a legal candidate looking to join a well-established Irish law firm, where your work and input is acknowledged and valued and where you will progress in your career.

Please send CV's to [email protected] or apply directly for immediate consideration

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