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Executive Assistant
4 months ago
A fantastic opportunity has arisen for an Executive Assistant (EA) to join the Aviva Ireland Life business supportingour Chief Operating Officer (COO known as Transformation & Operations Director) and the Chief Finance Officer (CFO).This role will be based out of our Dublin offices in Cherrywood , plus will benefit from Aviva's smart working arrangements.
This is a vital hire for Aviva Ireland Life, as the chosen post-holder will be tasked with providing high quality, administrative support to our COO & CFO, as well as offering support to their broader teams when needed. This is a great opportunity to work in a successful business, where you will need to use your creativity and initiative to improve the efficiency and effectiveness of our processes as well as build excellent relationships throughout the organisation. You will also be tasked with planning and coordinating the COOs/CFOsdiary, as well as event planning and managing travel arrangements - therefore showcasingexcellent organisational and planning skills will be a must, especially given the split of responsibilities across two c-suite members.
We will only be considering applications from candidates who have worked as a PA or EA previouslyin a fast-paced, corporate business, ideallyfor a senior Board level / C-suite member.
Duties & Responsibilities:
Effective and efficient diary management, organising and coordinating meetings and events for the COO & CFO Booking travel, as well as managing expense and procurement processes Working as part of the wider PA / EA team, ensuring that cover is provided as required Building and maintaining effective working relationships both within the business and externally Collating, preparing and distributing reports and packs in a timely manner Assisting the COO& CFO by preparing, chasing important documents / decisions, in line with business-critical deadlines Taking clear and concise minutes during meetings and then issuing actions with timely follow ups, to ensure completion Assisting with the creation of MS Office documents, such as PowerPoint presentations, as well as writing and sending out important office memos & correspondence Active involvement with all teams reporting to the COO & CFO functions Regularly liaising with senior internal and external stakeholders, exercising exceptional communication skills and building strong working relationshipsSkills and Experience:
Prior experience working in a PA or EA position, ideally to a board member or C-suite executive (i.e., CFO, COO, CEO etc.), preferably in a large, complex organisation Strong administration and IT skills, including anadvanced knowledge ofMS Office Excellent planning, organising and prioritising skills with good attention to detail High level of professionalism when meeting external clients/guests Outstanding written and verbal communication skills Ability to manage expectations of managers and liaise with colleagues across all levels of the business Proactive approach to work, with a can-do attitude and a strong appetite to learnWhy Aviva?
A competitive market leading salary depending on skills, experience, and qualifications Generous pension (employee contribution matching of up to 14% if you contribute 8%) Annual performance related bonus and pay review Holiday allowance of 25 days plus bank holidays, and the option to buy/sell up to 5 additional days Free car parking Generous Health & dental insurance contributions after six months Aviva Matching Share Plan and Save As You Earn scheme and Approved Profit Share Scheme Cycle to Work benefit scheme TaxSaver Travel Scheme Family friendly parent's (matching paternity and maternity leave) and carer's leave. Up to 40% discount for some Aviva products plus discounts for Friends and Family Employee Assistance Programme Volunteering days Professional qualification support and transparent career progression plansAviva is for Everyone:
Our diversity and inclusion policies and initiatives are shaping an environment where everyone feels welcome regardless of age, disability, race, ethnicity, gender, gender identity, religion, culture, sexual orientation, national origin, marital status, pregnancy, maternity or those with other caring responsibilities. Our approach helps to ensure that Aviva is a place which values difference and provides equal opportunities for all.
We flex locations, hours and working patterns to suit our customers, business, and you.
Our smart working combines the benefits of flexibility with time together with colleagues.
We prefer all applications to be submitted online, however if you require an alternative method of applying please contact
