Executive Assistant

1 month ago

Dublin, Ireland Davy Full time

About us 

From day one, you’ll notice there is something special about working at Davy. Our success is built on nearly 100 years of forging strong relationships with our clients and developing the careers of Ireland’s future business leaders.  

Established in 1926, the Davy Group sits at the heart of wealth and capital in Ireland, providing a broad range of services to high-net-worth individuals, self-directed investors, small-to-medium enterprises, credit unions, corporations, and domestic & international institutional investors. 

Our culture is shaped around three values, which are at the heart of everything we do: client success, one Davy, and building a proud legacy. Sharing the same goals, we work together to deliver exceptional outcomes for our clients. As part of a team of over 900, you will be encouraged to learn and to grow, both professionally and personally. 

About the role

An exciting opportunity has opened up as an Executive Assistant. In the role, the successful candidate will: 

  • Provide high-level administrative support to two executive leaders, including scheduling meetings, managing calendars, and making travel arrangements. 
  • Prepare and edit correspondence, communications, presentations, and other documents on behalf of the executives. 
  • Attend senior management meetings with responsibility for drafting agendas, minute taking, documenting actions and assigning accountability.
  • Assist PCF and CF role holders meet their IAF obligations.
  • Assist with various tasks, including researching and compiling data, preparing reports, and maintaining relevant documentation. 
  • Act as the primary point of contact for internal and external stakeholders on matters pertaining to the executive leader. 
  • Assist with organizing events and meetings including coordinating logistics, diaries and 3rd party dependencies. 
  • Handle confidential information with discretion and professionalism. 
  • Perform other administrative duties as assigned including expenses, invoices, minutes and follow up actions as recorded or required  
  • Comply with the risk and compliance frameworks, policies and procedures associated with the role; 
  • Undertake any other ad hoc projects as requested 

Requirements

About you

We are looking for somebody who has the following background and skills: 

  • 5 years + proven experience as an executive assistant or similar administrative role. 
  • Strong organizational skills with the ability to multitask and prioritise workload. 
  • Ability to plan and anticipate situations. 
  • Excellent written and verbal communication skills. 
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. 
  • Ability to work independently and take initiative. 
  • Discretion and confidentiality in handling sensitive information. 
  • Detail-oriented with a high level of accuracy. 
  • A team player with a flexible, positive attitude towards work 
  • Professional demeanour and strong interpersonal skills. 

What we offer 

We offer a range of benefits and experiences to support your professional and personal growth, whatever your career stage. Our benefits are not just a number. Yes, we offer competitive salary, annual performance-related discretionary bonus, annual flexible benefits, employer pension contribution, and multiple insurance coverage. But more than that, we focus on developing our people to be their best, professionally and personally.  

Training support provided by award-winning Learning & Development Team, extensive sports & social programmes (including free on-site gym & fitness studio), flexible working options, employee assistance programme, enhanced leave options, and social & community care initiatives are just some of the ways our people can empower themselves to be their best. 

Important Information 

We offer a range of benefits and experiences to support your professional and personal growth, whatever your career stage. Our benefits are not just a number. Yes, we offer competitive salary, annual performance-related discretionary bonus, annual flexible benefits, employer pension contribution, and multiple insurance coverage. But more than that, we focus on developing our people to be their best, professionally and personally.  

Appointment to this role is subject to the candidate's eligibility to work in Ireland. 

Where agency assistance is required, our Recruitment Team will engage directly with suppliers. Unsolicited CVs / profiles supplied to us by recruitment agencies will not be accepted for this role. 

Davy Group is a member of the Bank of Ireland Group. 

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