Executive Assistant(Company Secretarial)

6 months ago

Dublin, Ireland ATC Computer Transport & Logistics Full time

ATC is a European logistics, white glove, and technical services specialist for data centres. Our focus is on anticipating the critical needs of our clients and delivering industry-leading standards for safety, security and reliability. Since being established in 1979, we have continued to lead our dedicated teams across Europe to build strong relationships with our clients. 

Our mission is to deliver and install Europe’s data centres with precision and care. We achieve this by focusing on our team and our services: 

  • Our Team – Powered by people to keep data centres moving safely and securely.  

We recognise that our greatest strength is our staff, which is why we promote a culture of personal development and professional training, both internally and from leading industry bodies.  

  • Our Services – We provide a range of specialised services tailored to the individual needs and demands of each client, their equipment, and their data centre infrastructure.  

From managing specialised computer transport, and IT relocation services, to logistics and planning, and data centre commissioning and decommissioning; we adapt our 40+ years of expertise to every situation.  

ATC operates in a dynamic global market where clients demand a service that is right first time, every time; we are recruiting motivated and driven people to work in a company that is Driving Forward. 

Requirements

This Role 

We are recruiting for a highly organised Executive Assistant with company secretarial experience, who will report directly to the Managing Director. You will support the MD, Founder, Board and SLT administratively. The candidate should have a minimum of 5 years of relevant experience.

  • Executive Assistant to both the MD and company Founder. 
  • Provide Company Secretarial support to the Board, Auditor, Finance Director and MD. 
  • Manage schedules for the Board and senior teams. 
  • Acting as a minute taker at Board and senior meetings and following up with stakeholders on action points. 
  • Diary management and planning through prioritisation of appointments. 
  • Receiving calls and dealing with clients in a professional manner. 
  • Organising internal and external meetings.  
  • Manage all correspondence including typing and minute taking. 
  • Preparation of presentation slides and material. 
  • Preparation of Board Packs. 
  • Preparation of Management Meeting Packs. 
  • Various ad-hoc administration duties. 

Candidate Requirements 

Ability to be flexible with respect to work standards and demands. Capable of working under pressure and to strict deadlines. Proven ability to complete tasks. Resilient and able to deal with changing priorities. The successful candidate will be required to possess and demonstrate: 

  • Outstanding written and oral communication skills. 
  • Excellent interpersonal, time management and organisational skills. 
  • An understanding of confidentiality issues. 
  • Adaptability and flexibility since you will be required to complete a wide array of roles. 
  • The capacity to work under extreme pressure and meet tight deadlines. 
  • The ability to research, analyse and present complex information in an easy to understand manner. 
  • The capacity to delegate tasks as and when necessary. 

 

The following qualifications, skills and experience would also be an advantage. 

  • Relevant qualification or experience in Company Law. 
  • Experience acting in a ‘Company Secretary’ capacity. 
  • Working knowledge of one or more European languages. 

Benefits

The remunerating package, including salary and benefits, is negotiable depending on experience. The package may include the following:

  • Competitive market salary.
  • Performance-based bonus.
  • Opportunities for continuing professional development will also be provided.
  • Company pension plan(varies by region, subject to local employment laws).
  • Sports & social club.

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