Senior Administrative Assistant

2 months ago

Dublin, Ireland PSC Biotech Ltd Full time

About PSC Biotech

 

Who are we?

PSC Biotech is a leading Biotech Consultancy firm founded in 1996, headquartered in Pomona, California, USA, with Global operations in Ireland, India, Singapore, Australia and the US, serving 350 clients in more than 23 countries worldwide. We provide cloud-based software solutions for Quality Management and Regulatory Inspections, pharmaceuticals contract manufacturing professionals, and metrology services to our clients.

 
‘Take your Career to a new Level’

PSC Biotech disrupts the conventional consultancy model by aligning our EVP as one of the unique selling point which includes the opportunity to work with the most talented cohort of like-minded professionals operating in the Pharma/ Biotech Industry. We offer a permanent contract of employment giving exposure of working in Top Pharmaceutical client sites in a diverse-cultural work setting.

 

Employee Value Proposition

Employees are the “heartbeat” of PSC Biotech, we provide unparalleled empowering career development though Learning & Development in-house training mentorship through constant guidance to facilitate career progression. We believe in creating high performing teams that can exceed our client’s expectations with regards to quality of all scalable and business unit deliverables, staying under budget and ensuring timelines for our deliverables are being met.

 

Overview:

Senior Administrative Assistant to support (3) Executive Directors in the Digital Manufacturing Organization. 



Requirements

Role Functions:

The primary activities include but are not limited to the following:

  • General Secretarial/Clerical duties constitute approximately 50% of job responsibilities.
  • Work requires the coordination and performance of multiple tasks while understanding the project principles and technical skills related to own work assignments.
  • Works in teams or independently as needed and as relevant to complete work assignments and various tasks.
  • Assists team with designated tasks on a prioritized basis and problem solves when appropriate.
  • Calendar scheduling/planning of complex meetings; coordinating and scheduling complex multi-leg and international travel arrangements. Looking proactively through calendars and identifying and communicating conflicts.
  • Completing complex/international travel expense reports in a timely fashion.
  • Email and Correspondence Management:
  • Screening and prioritizing emails.
  • Drafting, proofreading, and responding to emails and correspondence on your behalf (on occasion)
  • Event Planning and Coordination:
  • Assisting in planning and organizing company /team events, meetings, or conferences
  • Communication Skills must be at a level to effectively interact with client executives and internal/external clients to maintain workflow.
  • Respects the importance of maintaining confidentiality and appreciation of professionalism.
  • Occasionally produces/completes various work assignments requiring advanced analytical ability, independent judgment, creativity, and problem-solving skills.
  • Occasionally develop reports, presentations, tables, graphs, correspondence and conduct light research using appropriate software.
  • Occasionally coordinates special projects.

Experience, Knowledge & Skills:

  • Minimum of (8) years Administrative Assistant experience.
  • Minimum of (3) years Executive Administrative experience supporting senior executives (Sr. Director, Executive Director, VP or above). 
  • Advanced computer skills using MS Office Suite (Outlook, Word, Excel, Power Point etc.).
  • SAP /Concur / Agile experience processing:  Expense Reports; Purchase Orders and Payment Requests; Vendor Add Forms, as well as the capability to run reports within SAP. 
  • Experience scheduling complex travel arrangements including multi-leg domestic and international travel.
  • Demonstrated experience with processing of Visas/Passports.
  • Advanced secretarial/clerical abilities with a history of high performance.
  • Documented experience as a strong performer in current and past positions. 
  • Ability to handle and prioritize a large number of simultaneous assignments.
  • Experience with event planning and coordination. 
  • Extraordinary attention to detail.
  • Outstanding communication and people skills.

 

Qualification:

  • Required:  High School Diploma
  • Preferred:  Advanced education or certifications such as (e.g., Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification)

 #LI-DM2


 

 

 



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