Company Secretarial Manager, In House Management Company Limerick/Dublin

4 months ago

Dublin, Ireland Northern Trust Corporation Full time

About Northern Trust:

Northern Trust, a Fortune 500 company, is a globally recognized, award-winning financial institution that has been in continuous operation since 1889.

Northern Trust is proud to provide innovative financial services and guidance to the world’s most successful individuals, families, and institutions by remaining true to our enduring principles of service, expertise, and integrity. With more than 130 years of financial experience and over 22,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.

Role/Department:

To work as a Manager in the Corporate Secretarial team.This role relates specifically to the provision of Company Secretarial services for an in-house Management Company with several legal entities under its remit. The role also relates to the provision of advice on Company Secretarial matters pertaining to governance, regulatory compliance and Company Law as required.

Principal Responsibilities:

Ensure all aspects relating to governance, regulatory and Company Law are maintained for a portfolio of companies Attend board meetings for portfolio of clients and take comprehensive notes Prepare an action point list of the matters arising from the board meeting and forward it to relevant in-house person for review within three working days of the board meeting Draft minutes and forward them to relevant in-house person for review within twenty business days of the board meeting Produce extracts of minutes etc when required Prepare and circulate board resolutions (e.g. for Interim and Annual Accounts etc) when required. Annual Company Secretarial compliance for a varied portfolio of clients Changes to directors/secretary, registered offices Change of Company Name Changes to Authorised Share Capital (increase, creation, conversion) Changes to Issued Share Capital (allotments, share transfers) Preparation and filing of Annual Returns Holding of Annual General Meetings and Extraordinary General Meetings Maintenance of Section 53 and 194 Registers Notifications to the Financial Regulator and Offshore Authorities Liaising with Sponsoring Brokers Filings with Companies Registration Office and Offshore Authorities Performance of due diligence on company secretarial records for new funds/companies Maintenance of Company Secretarial Records Update the Company Secretarial database whenever any relevant changes occur which would affect the information being held on the database Ensure retention stock transfer forms and Declarations of Trust for all holders of subscriber shares for each company/fund Arrange for the transfer of a share when requested by client To perform other company secretarial functions from time to time as may be required Deal with queries and requests, on a day to day basis, from clients, auditors and internal staff To represent the Company in a professional manner and enhance the perception of the Company as client oriented, proactive and dedicated to providing a superior service.

Skills / Experience

ICSA qualification or equivalent Company Secretarial experience in the Funds Industry Experience in a previous Company Secretary role demonstrating the ability to run a portfolio of complex clients Effective organisational skills, with the ability to prioritise tasks Ability to work to deadlines Ability to work on own initiative Strong written communication skills with proven ability in the use of the English language Ability to work as part of a team

Working with Us:

As a Northern Trust partner, greater achievements await. You will be part of a flexible and collaborative work culture in an organization where financial strength and stability is an asset that emboldens us to explore new ideas.

Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to assisting the communities we serve Join a workplace with a greater purpose.

We’d love to learn more about how your interests and experience could be a fit with one of the world’s most admired and sustainable companies Build your career with us and apply today. #MadeForGreater

Reasonable accommodation

Northern Trust is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at .

We hope you’re excited about the role and the opportunity to work with us. We value an inclusive workplace and understand flexibility means different things to different people.

Apply today and talk to us about your flexible working requirements and together we can achieve greater.

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