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Junior Accounts Payable Analyst

4 months ago

Dublin, Dublin City, Ireland Adaid Eu Full time

Omnicom Media Group (OMG) is the media service division of Omnicom Media Group Inc. the leading global advertising, marketing and corporate communications company, providing services to over 5,000 clients in more than 100 countries. Omnicom Media Group (Ireland) includes the full service media networks OMD and PHD, and provides media services for global brands covering a diverse range of vertical sectors including Automotive, Technology, Entertainment, FMCG and Finance.

As a member of the Accounts Payable team, you will work with the AP Manager and the business on the end to end procure to pay processes of an agency network with a high eight figure invoice throughput.

You will ensure that purchases are appropriately reconciled and approved by buying teams, and media owner invoices are paid in line with policies and agreed terms. You will represent the Finance team in cross functional projects to drive efficiency and automation in this area, working with agency account teams and the wider Finance Team.

Responsibilities

The following is a non-exhaustive list of some of the tasks included in this role

Pay vendors by clearing invoices from the Mediaocean system
Receipt, post and file of third party invoices
Build strong relationships with major suppliers and resolve any conflicts in an amicable manner
Resolve external and internal queries in relation to supplier accounts including reconciliation of supplier statements and set up of new suppliers
Highlight any payment discrepancies or issues with vendor documentation
Maintain internal accounting ledgers/ records as required

You will build and develop relationships with suppliers, fostering the reputation of OMG as a trusted and competent strategic customer.

In all your actions, you will be expected to represent OMG's values, working with others in the business to drive opportunities for the agency.

This role reports directly to the AP Manager.

Requirements

Critical Skills and Attitudes

Relevant experience not essential but a keen interest in finance is desirable
Excellent written & oral communication skills, including the ability to think on your feet and respond directly to challenges

Can build strong and mutually beneficial working relationships across your team, peers, and suppliers

Good understanding of a supplier's systems and structures, using this information to drive payments efficiency

Be able to proactively seek & identify new opportunities to maximise OMG's cash position and working capital

Communicate with clients, media owners & other roster agencies in a clear, open and professional manner

Input proactively and confidently into all team, department and agency forums

Effectively manage your own workload pressures, communicating any issues upwards in a clear and timely manner

Take responsibility for, and pride in the quality of your own work and that of the team

Be highly organized and proactively manage workloads to ensure your output is delivered on time, is 100% accurate and to the highest standard

Deliver responses and presentations that are of an excellent standard and error-free

Think ahead to pre-empt and proactively manage any issues

Proactively share, develop and showcase best practice and new initiatives across the wider Finance team

Know exactly which suppliers you should build strong relationships with, be proactive about the management of those relationships.

Confidently challenge & push back on supplier requests and viewpoints as appropriate

What we offer

We are committed to continuously developing our people and will provide support and training to help you grow within the role. You will work in an environment where you are supported, encouraged, developed, paid a competitive salary with additional benefits. We are proud of our agency as a great place to work with a fun and collaborative team culture.

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