Contracts & Procurement Manager

2 weeks ago

Dublin, Dublin City, Ireland Tuath Housing Association Full time

About Us:

Tuath Housing has provided safe, secure and affordable housing since 2006. A lot has changed over the years, but our values remain the same. In partnership with Key Stakeholders, our main focus is on delivering more quality homes to more people and providing an outstanding Customer experience to our 27,000 residents

Working with Tuath Housing is different because we make a difference. We maintain and develop our team of dedicated, motivated, and authentic people through focused training and career development.

Our People and Culture:

Our employees benefit from a positive working culture, learning and development opportunities, and an extensive benefits package which includes:

24 days annual leave

Attractive salaries commensurate with experience

Pension scheme, bike-to-work scheme and a wellness allowance

Career development opportunities and a study aids scheme

Access to an Employee Assistance Program

Flexible working and an excellent work-life balance package

Tuath Housing are accredited with the Bronze Award from Investors for Diversity and are committed to promoting a diverse and respectful workplace reflective of all cultures, nationalities, backgrounds, genders, members of the LGBTQ+ community and people from traditionally marginalised backgrounds. We are committed to creating and maintaining a workplace where all colleagues can be their most authentic self.

Tuath is committed to embedding environmental, social and governance (ESG) considerations into every aspect of the business, and to implementing a business plan that emphasises social responsibility throughout our operations. We strongly believe in the importance and value of working in partnership with our many stakeholders to deliver more homes to more people, creating communities across the country. By tracking Tuath's ESG achievements, we can lead the way in making the affordable housing sector in Ireland more sustainable; and by having a positive environmental and social impact Tuath will also deliver better results to our residents, our employees, and the wider community.

If you are driven to make a difference and believe that everybody needs a home, Tuath is waiting to hear from you.

Job Summary:

The Contracts and Procurement Manager oversees the delivery of Tuath Housing's planned programmes, cyclical programmes and other capital projects, ensuring that programmes are procured fully in compliance with all National and European Public Procurement Requirements and are based on appropriate forms of works and service contracts in accordance with our internal policies and procedures. Additionally, the post holder will assist in the delivery of the annual Stock Condition Survey Programme; managing significant essential repairs projects; updating technical documents; managing and training new team members.

Key Responsibilities:

  • Ensure the delivery of high quality, cost effective and customer focused planned maintenance, servicing, acquisition and cyclical replacement programmes.
  • Training and mentoring staff including fulfilling the role of Supervisor or Counsellor for staff undertaking the APC process to become Chartered through the SCSI.
  • Ensure tendering procedures are carried out fully in accordance with the EU Procurement, H&S Legislation and other relevant regulations. Assist in the analysis and sign off of tenders received.
  • Maintain an excellent working knowledge of procurement regulations and procedures.
  • Maintain an excellent working knowledge of the suite of Government Public Works Contracts and procedures.
  • Manage annual budgets set for direct cost spends on relevant areas of spend within property services, maintaining monthly records to indicate actual performance versus budget and report on any variances.
  • Liaise with the Asset Department in updating the monthly Property Services Compliance Dashboard.
  • Develop, manage and oversee the Planned and Cyclical Maintenance Programmes.
  • Assist the Director of Property Services in compiling annual Property Services budgets ensuring budget V spend is accurately tracked and monitored.
  • Manage the procurement, assessment and appointment of works and service contracts as necessary to support our planned and cyclical maintenance programmes.
  • Assist in the Management of Tuath's annual Stock Condition Survey (SCS) Programme to achieve Tuaths Regulators Annual Return targets. Coordinate with the Assist Coordinator in providing SCS info to update Tuaths Asset Database (TAD).
  • Undertaking pre and post inspections of properties and works.
  • Work with departments in the preparation of the project brief, specification, scope of services documents and the tender package for Design Teams.
  • Preparation of specifications, working drawings and contract documentation.
  • Preparation of documents for tender and advising on the appointment of contractors and procurement routes.
  • Preparation, implementation and management of works programmes.
  • Advise department Director and/or Manager of anticipated variations in final contract sum.
  • Keep Housing Management informed of progress on works programmes as and when necessary.
  • Supervision of planned maintenance contracts and cost control.
  • Promote a culture which is supportive of excellent service delivery and meets Tuath Housing's vision, mission, and values.

Person Specification:

  • A relevant 3rd level qualification (Level 7 NFQ or above) in Building Surveying, Construction Management or a similar construction related qualification.
  • Minimum of 2 years' experience in a similar senior or management post.
  • Proven leadership skills with a record of managing staff.
  • Previous technical / construction experience in housing.
  • Experience in managing repair and refurbishment projects.
  • Experience of preparing / managing cyclical / planned works maintenance programme.
  • Experience in the procurement and management of works and service contracts using eTenders and the suite of GCCC Public Works Contracts.
  • Experience in defect diagnosis and identification of remedial works.
  • Ability to be self-motivated, work on own initiative and also be part of a team
  • The ability to handle sensitive and confidential information.
  • A high level of organisational skills and the ability to prioritise workload and meet deadlines.
  • Willingness to work outside normal office hours on occasions such as attending lunch & evening meetings.
  • Full driving licence and use of car / Ability to meet the mobility requirements of the post.

Working for Tuath Housing:

Attractive salary commensurate with experience

24 days annual leave

Service leave

Organisational performance bonus

Generous pension scheme

Sick leave

Wellness allowance

Hybrid working

Bike-to-work scheme

Flexible working hours

Career break

Career development program

Employee assistance program

Linkedin Learning licence

Sports & Social Club

Work-life balance package

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