Corporate Secretarial Senior Officer

4 weeks ago

Dublin, Ireland Alter Domus Full time

ABOUT US

We are Alter Domus. Meaning "The Other House" in Latin, Alter Domus is proud to be home to 85% of the top 30 asset managers in the alternatives industry, and more than 5,000 professionals across 23 countries.

With a deep understanding of what it takes to succeed in alternatives, we believe in being different. Invest yourself in the alternative, and join an organization where you progress on merit, where you can speak openly with whoever you are speaking to, and where you will be supported along whichever path you choose to take.

Find out more about life at Alter Domus at

As a permanent member of the team supporting Company Secretary services to clients, you serve as an important link between junior staff, management, and our clients. As a member of a professional services function you can continue to enhance your career within the funds industry, continue to expand your relationship management skills, build expertise in directing and mentoring staff, and serve as a quality reviewer on work prior to submissions to (senior) managers across private equity, private debt and real estate corporate entities.

YOUR KEY RESPONSIBILITIES WILL INCLUDE:

  • Taking a leading position within a team providing company secretarial services to Irish corporate and regulated fund structures with full ownership of your own portfolio;
  • Forming relationships as the primary contact with both clients, Alter Domus operations teams and third-party service providers.
  • Overseeing various company secretarial transactions (e.g. incorporation, share allotment, capital reduction, change of directors, strike off, amendment of articles of association, buy back, power of attorney, loan notes etc.) to include preparation and/or review of the necessary corporate approvals, Companies Registration Office and Central Bank of Ireland filings, statutory registers updates etc.
  • Managing day-to-day company secretarial operations of the entities.
  • Monitoring changes in relevant legislation and the regulatory environment and taking the appropriate action.
  • Training junior staff, delegating tasks, organising planning and reviewing work.
  • Collaborating on setup and / or on-boarding of client structures, and administering complex international structures.
  • Preparing for and attending board and shareholders' meetings, documenting, drafting and or reviewing and circulating minutes and actions agreed upon;.
  • Maintenance of statutory records for entities and ensuring annual and ad-hoc filing requirements are met.
  • Proactive collaboration between the Co-Sec, Accounting, AIFM and Depositary teams as well as other Alter Domus offices, with a focus on client service delivery.
  • Ensuring the internal processes are followed and logs/trackers are updated.
  • Supporting team on client engagement and transactions.

YOUR PROFILE:

  • Hold a relevant professional qualification or be working towards one would be an asset but not a requirement.
  • 3 years or more of relevant experience (company secretarial and managing corporate structures of a similar nature).
  • Strong knowledge of compliance requirements and AML regulations.
  • Possess team spirit, the capacity to build strong client relationships, and take initiative to act without waiting for direction when appropriate.
  • Flexible and hands-on approach.
  • Organised with an eye for detail.
  • Ability to prioritise and to handle multiple projects simultaneously is essential.
  • Strong communication skills with ability to work across multiple levels.

#LI-SM1

WHAT WE OFFER:

We are committed to supporting your development, advancing your career, and providing benefits that matter to you.

Our industry-leading Alter Domus Academy offers six learning zones for every stage of your career, with resources tailored to your ambitions and resources from LinkedIn Learning.

Our global benefits also include:

  • Support for professional accreditations such as ACCA and study leave
  • Flexible arrangements, generous holidays, birthday leave and graduation leave
  • Continuous mentoring along your career progression
  • Active sports, events and social committees across our offices
  • Support with mental, physical, emotional and financial support 24/7 from our Employee Assistance Program
  • The opportunity to invest in our growth and success through our Employee Share Plan
  • Plus additional local benefits depending on your location

Equity in every sense of the word

We are in the business of equity, in every sense of the word. For us, this means taking action to ensure every colleague has equal opportunity, valuing every voice and experience across our organisation, maintaining an inclusive culture where you can bring your whole self to work, and making Alter Domus a workplace where everyone feels they belong.

We celebrate our differences, and understand that our success relies on diverse perspectives and experiences, working towards shared goals and a common purpose. Thanks to the work of our Group DE&I Committee and network of DE&I Champions, we empower all of our people to be truly invested in the alternative.

We are committed to ensuring an inclusive recruiting and onboarding process. Please contact our hiring team if you require any accommodations to make our recruitment process more accessible for you.

#LI-HYBRID

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