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PMO Specialist

3 months ago

Dublin, Dublin City, Ireland Zurich Insurance Company Ltd. Full time
Job Summary

This role sits within the Business Change function primarily supporting the Portfolio Manager, the Head of Business change and the programme/project managers

The purpose of the role is to implement and maintain controls across the portfolio to in the areas of finances, suppliers, and reporting.

This is a 12-month maternity cover position.

Your Role

Key accountabilities will include:

Programme Management Office Support:


• Monitor Programme reporting and assist the Portfolio Manager in reporting to Senior Management.

• Update and maintain the Risk Log, Action Log, Decisions Log, and Issue Register

• Ensure the appropriate programme benefits are identified, quantified and their realisation planned

• Ensure cross-programme dependencies are managed and the dependency log is accurately maintained.

• Provide a quality assurance role in line with defined Programme Management Office process.

• Coordinate project closure to distil good practice and ensure lessons learned are logged.

• Ensure efficient change control methods and process are utilised

Financial Tracking & Control


• Ensure programmes and projects are set up and adhere to our standard processes and procedures to ensure accurate and timely financial reporting (e.g. accurate updating of timesheets, accurate recording of supplier spend both invoiced and accrued, accurate maintenance of forecasts).

• Work with projects and programmes in accurately reporting on actual YTD project / programme spend vs budget with reference to information provided by finance.

• Work with projects & programme to ensure financial plans are actively managed in line with agreed targets / budgets.

• Collate and provide financial management information in a timely basis to relevant change governance forums.

• Group Portfolio Financial Reporting

  • Support the agreement of the Ireland Change portfolio & set up in Planview (Group Portfolio reporting Tool)
  • Support Group PMO in ongoing updating and monitoring of the Ireland Change portfolio finances and benefits
  • Establish on going constructive engagement with key customers and partners (Finance, Project Managers, Suppliers and Group) to ensure that financial objectives and controls are updated to meet our overall requirements.

Supplier Management & Control

  • Support programme & project managers in the raising of Purchase orders in line with company standards and controls
  • Support programme and project managers in the management of supplier invoices to ensure invoices are actively challenged and approved and accurately allocated to relevant cost centre / project.
  • Support programme & project managers in on boarding new suppliers to ensure we are adhering to company and Group standards.
  • Maintain appropriate record keeping relating to supplier Purchase Orders & invoices
  • Maintain up an up to date inventory of supplier contracts to support on- going vendor and financial management objectives.
Your Skills and Experience

Core Technical Competencies


• Experience of project financial management & reporting

• Experience of developing financial plans / budgets

• Experience of project planning / delivery is desirable

• Experience of risk management is desirable

• Highly numerate

• Expert level in MS Excel

• Experience of Confluence/JIRA toolset for projects is desirable

Non-Technical Competencies


• Strong attention to detail, highly analytical mindset

• Strong problem solving / critical reasoning capabilities

• Demonstrable ability to work to tight deadlines

• Proactive and flexible approach; ability to work effectively with multiple priorities in parallel

• Confidence in applying judgment based on own experience

• Comfortable in dealing with a diverse set of stakeholders

• Strong written & verbal communications

Additional Information

This is a hybrid role which will require 2-3 days in office per week.

This role may be available part-time or full time. This is because we want the best people for our roles, and we recognise that sometimes those people aren't available full-time. Please talk to us at interview about the flexibility you may need.

If you value an exciting and varied working environment and meet the above requirements, then we are looking forward to receiving your application.

Who we are

Zurich is one of Ireland's leading insurance companies providing a wide range of general insurance and life insurance products and services. The company employs over 1,000 people across its locations in Dublin and Wexford. Zurich is a strong brand. Zurich in Ireland is part of Zurich Insurance Group, a leading multi-line insurer that serves its customers in global and local markets. Our 55,000 employees worldwide form the basis of our success, helping our customers in 210 countries and territories to understand and protect themselves from risk. In order to deliver our services, we offer a competitive compensation package and interesting opportunities for further training & development. As a Zurich employee you benefit from a multitude of advantages as well as a strong culture, characterized by acceptance, diversity and team spirit.