Workplace Experience Coordinator

4 weeks ago

Dublin, Dublin City, Ireland Themis Solutions Inc. Full time

Your responsibilities as Workplace Experience Coordinator with Themis Solutions Inc. shall include, but are not limited to:
Front office management and reception, including visitor and employee sign-in and access systems, mail management, and all other shipping/receiving;
Orienting employees and guests to the space through conducting site tours and wayfinding;
Maintenance of office space, ensuring they are well-stocked, clean, and welcoming; including light cleaning of communal spaces;
Identify facility deficiencies, coordinate repairs, and track deficiency status;
Support in regular facility inspections, keep up-to-date facility inspection records, and coordinate with building services for repairs and maintenance;
Assist with planning, coordination, and communication of internal and external events, including company meetings, monthly mixers, holiday parties, and team socials/on-site;
Collaborate with cross-functional teams, including People, IT, and OCEO, to ensure workplace policies and programs are executed and aligned with business objectives;
Conduct regular facility inspections to ensure all mechanical, electrical, and structural systems are operational;
Support the physical security of Clio's office, ensuring secured systems are operational, site access badges are managed, and liaising with IT/Security teams as needed;
Assist with OH&S program coordination, including maintenance of OH&S records;
Assist with workplace technology systems, including AV equipment and video conferencing systems;
Liaise with vendors for F&B, socials, and office supplies;
Track and process workplace experience expenses through internal software programs;
Collect and maintain data to measure the effectiveness of workplace experience programs;
What you will find here:
Compensation is a key component of Clio's Total Rewards Program, designed to ensure fair and competitive pay practices that support our high-performing culture.
Highlights include:
Competitive, equitable salary with top-tier health and dental benefits;
Hybrid work environment, with a minimum of 2 days per week in the Dublin office on Anchor Days;
Flexible time off policy;
Pension contributions;
Clioversary recognition program at 3, 5, 7, and 10 years;
We aim to hire candidates within the salary range, reserving the midpoint for internal high performers.
Final offers depend on experience and skills.
Diversity, Inclusion, Belonging and Equity (DIBE) & Accessibility
Our team values authenticity and is committed to diversity, equity, inclusion, and accessibility.
We foster an environment where all team members feel valued and enabled to excel.
We encourage applicants from diverse backgrounds and provide accommodations during recruitment.
In-house performance coaching and a supportive culture help Clions grow and succeed.
Learn more about what keeps us grounded and our commitment to creating a high-performing, human-centered culture.
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