Dublin Workplace Experience Leader

1 day ago

Dublin, Dublin City, Ireland beBeeWorkplace Full time €42,000 - €54,000
Job Description

We are seeking a talented Workplace Experience Senior Coordinator to join our office in Dublin. This is a fun but demanding and diverse role that includes a mix of administrative tasks, project coordination, and creative work.

This is a fully on-site role based in our Dublin office, requiring in-office presence five days a week.

The ideal candidate will have 5+ years of experience in Office Management, Administrative Assistance, or Project Management. They will be proficient in MS Office (Excel, Outlook) and experienced with purchasing and expense management systems.

The successful candidate will be responsible for coordinating office maintenance requests, collaborating closely with vendors to ensure timely repairs and upkeep. They will also manage mail, shipping, and office procurement processes to ensure smooth operations and timely vendor payments.

In addition, the role involves building and maintaining strong relationships with external vendors, liaising with facility management vendors (e.g., cleaning, catering, security) to ensure smooth office operations, and partnering with IT to maintain and support office equipment.

The ideal candidate will also be able to ensure effective management of Dublin meeting room calendars, organize offsite events, including travel, catering, AV, and venue logistics, and serve as the main point of contact for internal events.

Key Responsibilities:

  • Coordinate office maintenance requests.
  • Manage mail, shipping, and office procurement processes.
  • Build and maintain strong relationships with external vendors.
  • Liaise with facility management vendors to ensure smooth office operations.
  • Partner with IT to maintain and support office equipment.
  • Ensure effective management of Dublin meeting room calendars.
  • Organize offsite events, including travel, catering, AV, and venue logistics.


Requirements:

The ideal candidate will have the following skills and qualifications:

  • 5+ years of experience in Office Management, Administrative Assistance, or Project Management.
  • Proficiency in MS Office (Excel, Outlook).
  • Experience with purchasing and expense management systems.
  • Strong prioritization and workload management skills.
  • Confident decision-making and initiative-taking abilities.
  • Experience conducting surveys and driving process improvement.
  • Ability to travel to Canada/USA, potentially for onboarding support.
  • Skilled in capturing meeting minutes and action items.


About Us

We are a leading interactive entertainment company, with operations across North America, Europe, and Asia. We are home to some of the most beloved entertainment franchises and deliver innovative, fun, thrilling, and engaging entertainment experiences for hundreds of millions of players around the world.

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