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Document Controller

1 month ago

Cork, Cork, Ireland Sisk Group Full time

OverviewThe Document Controller will manage the Project Document Management system and digital field tools, implementing the information management strategy and providing training and support to project teams and end users.
ResponsibilitiesManage and host sessions for new users of the information management system (IMS) / document management system (DMS), either with groups or individually.Act as the main support contact for project users of IMS / DMS programs, including third parties such as client teams, designers, and subcontractors.Develop project file naming protocols in collaboration with the information systems manager and project team, in line with DPD protocols.Develop workflows with the ISM and manage them throughout the project lifecycle, following Digital Project Delivery (DPD) procedures.Create forms and tasks according to DPD procedures and site requirements.Configure and implement change control processes.Validate, check, and curate all incoming and outgoing project documentation, including receipt, classification, verification, registry, distribution, and retrieval.Configure and prepare status reports on workflows, sample submissions, TQs, RFIs, and other data.Prepare and configure distribution matrices to meet project requirements.Establish and maintain central site files, uncontrolled drawings, and registers.Compile operation and maintenance, health and safety, quality, environmental, and BCAR files.Attend meetings to engage the team and stakeholders.ExperienceExperience working with large volumes of data and information from various sources.Advanced experience with Common Data Environments and Digital Field Tools.Effective communication and education of stakeholders on DPD protocols, ensuring strict adherence.Experience working with multidisciplinary design teams and client teams.Experience dealing with subcontractors and the wider supply chain.Understanding of naming conventions in accordance with ISO 19650.QualificationsAdvanced proficiency in Microsoft Office Suite.Understanding of BS 1192, PAS 1192, or ISO 19650 standards.Advanced proficiency with VFP, FV, or similar platforms.Additional InformationCompetitive salary26+ days of annual leaveCompany vehicle or car allowanceExcellent benefits packageAnd much moreOur people are at the heart of our success.
We offer work with purpose, work-life balance, limitless career opportunities, and a great team environment.Our Internal Recruitment Team handles all vacancies directly.
Unsolicited contacts by unapproved agencies sharing CVs will not be accepted, and no fees will be paid for introductions.We are committed to diversity and encourage candidates from underrepresented backgrounds to apply.
We value transferable skills and believe that technical expertise is just one part of a candidate's full potential.
We look forward to hearing from you.

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