Office Manager Dublin

5 hours ago

Dublin, Ireland Convergint Full time

Join Our Team as an Office Manager in Ireland

Are you a dynamic, multi-talented professional looking for a new challenge? We're searching for an exceptional Office Manager to take on a key role within our team in Ireland. This isn't your average job; it's a chance to wear many hats, solve complex problems, and make a meaningful daily impact.

Our current Office Manager has set an incredibly high standard, excelling in a role that requires a diverse skill set, adaptability, and proactive approach. While her contributions have been invaluable, and her shoes are hard to fill, we believe the right person can bring their unique strengths and take this role to new heights.

We understand the position is demanding, but we also see it as an incredible opportunity for someone who thrives in a fast-paced, dynamic environment and enjoys taking ownership of diverse responsibilities. If you take pride in delivering excellence, value teamwork, and are eager to rise to the occasion, we want to hear from you

Does this sound like you? Please review the detailed requirements and learn more about how you can contribute to our team. We're excited to meet a candidate who can bring impressive, multi-faceted expertise and enthusiasm to this critical role.

Responsibilities Sales Support

Platform Management

  • Oversee the QuoteMaster online quoting tool, including coordination with developers for updates or issue resolution.

Tenders

  • Maintain the Bid Library on SharePoint, ensuring up-to-date documentation aligns with global marketing standards.
  • Support Pre-Qualification Questionnaires and manage client portal setups for RFPs.

Client Onboarding & Portals

  • Serve as the admin for all customer portals.
  • Assist with client onboarding documentation, ensuring a professional and efficient process.
  • Deliver exceptional service to external customers throughout onboarding.

Order Processing

  • Ensure all documentation is ISO, NSI, and PSA compliant.
  • Verify orders to confirm required approvals and compliance with commercial thresholds.
  • Update platforms, including ABM, QuoteMaster, and Smartsheet.
  • Establish job folders on SharePoint.

Sales Reporting

  • Generate daily, month-end, and ad-hoc Sales Reports for leadership, leveraging Power-Bi for enhanced reporting.
  • Maintain and refine Power-Bi Sales Report functionality.

Legal Coordination

  • Act as the local contract manager for iReview, ensuring contracts are correctly uploaded for US legal team review.

Design Team Collaboration

  • Manage and improve the Design Power-Bi Report.
  • Create and maintain Smartsheets as requested.
  • Update ABM with colleagues' time sheets.

Sales Office Support

  • Assist the Commercial Director in ensuring the seamless functioning of all sales office operations.
Office Management

General Support

  • Facilitate cross-department workflows using in-house tools like Smartsheet.
  • Provide Excel and Smartsheet support across teams, including formulas, automation, and workflow enhancements.
  • Train colleagues on apps and the Office 365 platform to improve operational efficiency.
  • Promote practical use of Convergints InfoNation resources.

Executive Support (SMT)

  • Generate Power BI Reports for senior management.
  • Provide administrative support, organize Town Halls, and coordinate slide decks adhering to corporate style guidelines.

Corporate Social Responsibility Day (CSRD)

  • Organize the annual CSRD, including charity collaboration, team leader engagement, material preparation, and event logistics.
  • Coordinate with Marketing and HR for event apparel and team assignments.

Quality & Processes

  • Assist the Irish and UK Quality teams to ensure compliance with all certification standards.
  • Promote best practices for SharePoint usage and folder structuring.
  • Prepare documentation for ISO, NSI, and PSA audits.
  • Streamline interdepartmental workflows for enhanced efficiency.
Support Functions
  • Support colleagues across CTI and regions as needed, ensuring team cohesion and productivity.

Apply today and show us how you can make an impact

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