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Purchasing Manager
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This role is vital to the smooth operation of our hotel, and the ideal candidate will be responsible for overseeing purchasing, receipt of deliveries, and inventory management.
JOB OVERVIEW: Responsibility for hotel purchasing receipt of deliveries and inventory management REPORTS TO: Director of Finance STANDARD SPECIFICATIONS: Requirements are representative of minimum levels of knowledge, skills and/or abilities.
To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently.
Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves, other employees, or guests.
Essential Skills Previous experience in a Purchasing/Receiving department or Accounts department Microsoft and Excel skills and comfortable using purchasing and various software systems Demonstrable organisation and administrative skills Demonstrable attention to detail Strong verbal and written communication skills Ability to prioritize, organise and follow up Ability to maintain confidentiality of pertinent hotel data Ability to perform job functions with minimal supervision Ability to work cohesively with other departments and co-workers as part of a team Desirable Skills: Logistics management Warehouse/stores management Strong food and beverage management Inventory management Key Responsibilities Processing daily food POs and weekly beverage and general POs on the purchasing system in conjunction with business forecasts Receiving food, beverage and general deliveries on behalf of the hotel and all outlets in compliance with Health & Safety and HACCP policies, ensuring quantities reflect those on delivery dockets and purchase orders Inputting of deliveries on purchasing system Liaising with the Group Purchasing Manager on all group procurement matters Ensure resources are used effectively, minimising waste to reduce cost Establishing & maintaining par stock levels, ensuring stock holdings are always minimised Storing and distribution of goods to the stores and outlets Liaise with outlets on issues of product quantity or quality and take action to reduce the level of potential redundant stock Work with relevant HODs to ensure needs are met from supplier relationships Work with accounts payable, ensuring invoice price reflects POs.
closing F&B Invoices on Procurement System Performing relevant duties and ad hoc reports and requests by Finance team Assisting with month end food, beverage and general consumables stock take Training and leadership of Purchasing Officer Reporting all situations and issues that may present to the management team Benefits Additional leave in line with service Health and Wellbeing contribution Employee assistance program Hotel discounts for MHL and Marriott hotels Meals on duty On-site complimentary parking Complimentary Employee bus service to and from Bray dart station Uniform provided and laundered Bike to work scheme Company events and Employee recognition awards Skills: Stores Management Inventory Control Warehouse logistics Stock Control Management Inventory stock Hospitality Food and Beverage Benefits: Complimentary Employee Bus service Hotel discounts for MHL and Marriott hotels Complimentary parking Meals on duty Uniform provided and laundered Additional leave in line with service Monthly health and wellbeing contribution
