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Administrator - Laois

1 month ago

Portlaoise, Laois, Ireland UniJobs Full time
Unijobs on behalf of our public sector client are currently recruiting for the position of an administrator in Laois.
The working week will consist of 35 hours, Monday - Friday.
The successful candidate will be required to be Garda Vetted and provide FPC if necessary.
The hourly rate for this position is raging between €16.87 and €19.30 Temporary - Initially a 1 Month Contract with potential to become 3 Month contract Principal Duties and Responsibilities: The post-holder will undertake secretarial, clerical and administrative duties which would involve office management and duties attached to the post include, but are not confined to, the following: Ensure the efficient day-to-day administration of area of responsibility.
Preparing files, ensuring files are ready when needed with up to date data/results.
Managing the diary, email account of area of responsibility.
Prioritising issues and events as they arise and acting as first point of contact.
Ensure deadlines are met, and service levels maintained.
Support the preparation and issuing of office documentation (correspondence, reports, etc.) to the highest possible standard to ensure quality and accuracy.
Ensure that archives and records are accurate and readily available.
Maintain confidentiality of documentation, records, etc.
Maximise the use of technology in ensuring work is completed to a high standard.
Liaising with staff and the public as appropriate to respond to queries and for the completion of assigned tasks.
Liaison with respect to secretarial work associated with the Department.
Undertaking of other such duties and responsibilities as may be assigned from time to time.
Essential Criteria: Previous high-level clerical/administration experience supporting a busy department/team is required.
Must have good IT skills Must have excellent data processing and attention to detail skills.
Excellent MS Office skills.
Must have planning, organising and diary management skills.
Experience in the day-to-day operations of data in various formats.
Experience working collaboratively with multiple internal and external stakeholders.
Plan and organise work effectively.
Address priority issues and ensure the operation runs efficiently and effectively.
The ability to work both independently and as part of a team.
Comfortable working in demanding, fast-paced environments Excellent customer service, organisation, and communication skills.
This is an immediate requirement and selected candidates will be required to engage in a shortlisting process where further details of the role will be provided.
Training will be provided for the successful candidate.
The above Job Description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office.
*This position may be subject to Garda Vetting and Foreign Police Clearance, if applicable you will be required to obtain these prior to commencing in this role* Unijobs is an equal opportunities employer Skills: secretary administration medical Benefits: Annual leave