Billing Compliance Specialist

Position Summary: Ogletree Deakins has an opportunity for an experienced Billing Compliance Analyst to join the Firms expanding team.

The Billing Compliance Specialist is responsible for ensuring the successful submission of all assigned electronic bills by confirming that a matter complies with relevant legal and internal policies, such as engagements and billing guidelines.

Essential Functions: Review client billing guidelines and manage appropriate rates in ebilling systems.

Maintain a list of special arrangements, billing guidelines, attorney preferences, billing rates, fee caps, formatting and expense requirements for client/matters and ensure these requirements are adhered to.

Work with Attorneys and Billing Specialists to ensure ebills are prepared accurately in accordance with clients outside counsel policies.

Submit timekeeper data to clients for approval via email or ebilling system.

Work with Legal Electronic Data Exchange Standard (LEDES) format for invoice submissions to clients.

Assist e Billing Appeals team, Billing Attorneys and Billing Specialists to address invoice reductions and appeals for assigned invoice submissions.

Request budget information from Billing Attorneys to provide to the client for approval Prepare and submit accruals according to client requests Generate reports and invoices for analysis of financial and historical data.

Resolve complex billing issues by working with the Billing Attorney and client.

Limited submission of invoices with complex billing requirements, including flat fees, phase billing and multi-payor set up.

Evaluate insurance company billing engagements to ensure compliance with billing requirements including procedures on invoice submission electronically to insurance company, payment tracking and invoice submission to client.

Manage special projects and ad hoc projects and requests from Billing Attorneys and/or Controller.

Update Aderant by documenting progress of pending issues with invoices.

Access procedures and proactively recommend improvements to existing processes.

Prioritize and meet aggressive deadlines.

Work with e Vendor technical support to resolve issues with invoice submissions and user accounts on behalf of attorneys and staff.

Requirements: Knowledge and understanding of general accounting policies and procedures.

Knowledge of e Billing, collections, and invoice processing procedures.

Ability to perform basic analysis and calculate key financial metrics.

Proficiency in Excel and Microsoft Office applications Excellent communication skills, both written and verbal.

Knowledge of e-billing vendor software.

Advanced skills with e Billing.

Aderant and Bill Blast experience preferred.

Preferred experience with service industry billing and collections software and document management systems Professional oral and written communications skills.

Attention to detail and accuracy in all day-to-day activities.

Demonstrated sense of initiative to proactively identify problems and take action to remediate.

Willingness and ability to function as part of a team.

Ability to prioritize and execute on a diverse range of tasks.

Benefits: Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.

Firm Overview: Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters.

Best Law Firms has named Ogletree Deakins a Law Firm of the Year for 14 consecutive years.

In the 2025 edition, the publication named Ogletree Deakins its Law Firm of the Year in the Litigation Labor and Employment category.

Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico.

The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.

S.

We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.

Equal Opportunity Employer.

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