Associate - Entry Level - Workplace Support

Full details of the job.

Vacancy Name: Associate - Entry Level - Workplace Support

Location(s): Dublin

Employment Type: Permanent

Department: Admin

Description

Entry Level – Reception and Workplace Support
Are you enthusiastic, client-centric, and ready to support our Global team? We are looking for a passionate individual to join our workplace team at an entry-level role.

Who are we looking for?
We are looking for an enthusiastic and professional team player to join our Workplace team based in our Carne Dublin office. As a first point of contact for our clients and employees, you'll play a crucial role in driving our welcoming and professional environment.

What are the minimum requirements for the role?

• Third level education qualification
• Excellent communication skills
• Positive attitude and enthusiasm
• Proficiency in using Microsoft Office Suite and handling emails.
• Openness to training and development to grow within the role.

What is your role and responsibilities?

• To actively engage with employees to be a driver and role model of Company culture and values: togetherness, thoughtfulness, tenacity, discipline, and bounce
• To be agile and responsive to employee requests with a can-do attitude remembering employees are our clients
• Ensure the office is tidy at all times and employees are compliant with clear desk policy
• Oversee neighbourhoods collaboratively whilst remaining flexible to ensure everyone has a desk
• Support in maintaining positive working relationship with suppliers and 3rd party facilities teams
• Assist in maintaining supplies, printer, ink, paper, kitchen equipment, recycling, etc.
• Support on any client experience needs when requested
• Perform reception duties including welcoming clients and visitors into the office
• Act as the "face of Carne" with a smile, can-do attitude, and neat and professional presentation
• Handle incoming phone calls in a professional manner with a consistent Carne greeting
• Organise couriers and taxis for client or Executives need while keeping a log and reconciliation of same
• Set up boardroom for external meetings and clear up afterwards, make tea/coffee for visitors
• If required, when documents are submitted for Directors to sign, print, arrange for signing and distribution as requested and save for ratification
• Provide additional diary management support to executives
• Assist with conference planning on an ad hoc basis
• Cover info email address alongside global Client Experience team
• General administration and filing
• Deck binding and shredding before and after meetings
• Present catering in line with our global standards

What Competencies do you require?

• Teamwork (Team player): Develops relationships within and across teams, working collaboratively to resolve potential challenges quickly.
• Effective Communication: Communicates effectively, engaging with others in a warm and professional manner.
• Planning and Organising: Organises and plans work effectively, ensuring delivery to quality and timescales in the short and longer term.
• Adaptability: Adapts approach and responds effectively to different situations, people and new opportunities.
• Drive and Motivation: Highly motivated and driven, able to focus on what needs to be achieved and enthuses others to do this.
• Client-centric focus: Motivated by customer-facing environments, understanding their needs, and providing a good service.
• Learning Mindset: Curiosity to learn and understand key factors, new techniques or technologies affecting their work.

Who is Carne Group?
Carne Group has established itself in the funds industry with $2tn in AUM supported by 600+ staff and four regulated management companies. Together with a large team of industry specialists, Carne serves more than 650+ traditional and alternative asset management clients from key fund jurisdictions and financial hubs including Ireland, Luxembourg, Zurich, Lisbon, London, New York, Cayman and Channel Islands.

Excellence and innovation are central to Carne's work and we are committed to attracting and retaining the best talent to deliver an unrivalled service to our clients. Whilst working with Carne, you will be provided with opportunities to develop your skills and experience by working in a dynamic, innovative, and multicultural environment where exciting careers are built.

We love hearing from anyone who is enthusiastic about changing the asset management industry. Not sure if you meet all the requirements? Let us decide Research shows that members of other under-represented groups tend not apply to jobs when they think they may not meet every qualification, when in fact, they do At Carne we are committed to creating a diverse and inclusive environment and strongly encourage you to apply.