Purchasing Assistant

2 weeks ago

Dublin, Dublin City, Ireland Vhi Full time

The Vhi Commercial Finance team have a full time temporary vacancy (12 months) for the role of Purchasing Assistant. The successful candidate will be responsible for processing quotations, raising requisitions, verifying order status, communicating the status of requests, following up on goods receipts and invoicing queries. This is a multi-business position where you will be working with numerous internal & external stakeholders within a dynamic team in a hybrid-working environment.

Role purpose
  • Engaging in the review of purchase requests for completeness and compliance with Purchase and Payment Policy.
  • Creating purchase requisitions on system.
  • Maintaining and updating purchase order system and documentation.
  • Following up on invoicing queries.
  • Following up on goods receipt on system.
  • Applying company policies and focus to resolve a variety of issues.
  • Dealing with internal and external stakeholders.
  • Training and supporting users on procurement process.
  • Being a catalyst for driving continuous improvement while supporting day-to-day operations.
  • Identifying areas of process waste and seeing where you can deliver efficiencies into the purchase to pay process.
  • Actively support the transformation journey of the procurement function and be part of a dynamic team that helps identify solutions/efficiencies for procurement process and its internal customers.
Key Criteria
  • A minimum of 1-2 years of relevant experience.
  • Experience with purchasing systems an advantage.
  • Strong administration skills.
  • Excellent interpersonal skills in driving engagement & satisfaction.
  • Proven ability to engage, influence & develop collaborative partnerships with internal & external partners.
  • Ability to be self-driven with the capability to manage multiple priorities simultaneously.
  • Proven experience in meeting tight deadlines while managing multiple projects.
  • Proven problem solving ability with excellent team player skills.
  • Strong relationship building, influencing skills.
  • Demonstrated alignment to the Vhi values.

Vhi is an equal opportunities employer.

Accessibility

If you are a candidate with a disability and encounter difficulty accessing any part of this website or wish to discuss any matter relating to the accessibility of our building or services, please contact recruitment@vhi.ie.

Reasonable Accommodations

Our commitment is to make any reasonable accommodation for you in the recruitment process to give you the best opportunity to perform to your optimum in the application, test, and interview process.

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