depot office manager

1 week ago

Dublin, Dublin City, Ireland TN Ireland Full time

The role of Depot Office Manager is to oversee the running of the office.

You will resolve any emerging problems quickly and efficiently while ensuring that your team meets the key performance metrics required by the business. You will be proactive in managing, training, and guiding office personnel in performing their duties while providing a high level of support and mentoring.
You will represent your team at operational meetings, providing information and updates applicable to your area of responsibility.

Key Responsibilities
  • Working closely with fellow office personnel and Management team
  • Assisting in the formulation of targets for both individuals and the wider team
  • Hiring and onboarding of new colleagues
  • Providing support to colleagues by guiding, coaching, and mentoring
  • Delivering observational feedback and conducting one-to-one appraisals with colleagues
  • Measuring performance with key metrics TBC
  • Handling complaints and providing solutions and options efficiently
  • Ensuring all colleagues understand and comply with all performance standards, objectives, and policies
  • Providing KPIs and delivery of weekly, monthly, and annual reports
  • Exploring new opportunities and solutions to add value to the wider team
  • Keeping all training and development records up to date
  • Keeping all team member files up to date to include attendance, appraisal, and performance
  • Building strong relationships both within the Team and the wider business and developing trust through open and interactive communication.
Qualifications:
  • Possess strong people skills and leadership skills with the ability to motivate your team.
  • Have excellent communication skills, both verbal and written, with the ability to explain and present well
  • Be proactive and well-organised, with multitasking ability
  • Be enthusiastic and self-motivated
  • A problem solver - experienced in dealing with challenging interactions and finding solutions
  • Excellent administrative skills to include HR administrative duties like absenteeism, holiday cover, etc.
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