Administrative Assistant

3 days ago

Dublin, Dublin City, Ireland K2datacentres Full time
Overview

Administrative Assistant (Ireland) role at K2 STRATEGIC. This position is for K2 Data Centres, a company under Kuok (Singapore) Limited, based in Dublin, Ireland. K2 is seeking an Administrative Assistant to manage and service data centre infrastructure and facilities to support human resources, general office management duties, and guest/event coordination activities.

Responsibilities
  • Human Resources Support: Serve as the primary point of contact for HR-related queries in Ireland, providing guidance on company policies and procedures. Work closely with GroupHR team to manage onboarding and offboarding, maintain employee records and ensure compliance with local employment laws, and collaborate with HR Business Partners to develop and implement robust HR policies and procedures.
  • Training Management: Develop and manage training plans for the Operations team, ensuring trainings are scheduled and recorded in Easy Generator and SuccessFactors. Compile toolbox talks on Microsoft Forms and transfer them to the Easy Generator application. Manage training nomination forms for approval and documentation. Manage training auto release on the DFM ticketing system.
  • Event Organization: Organize K2 Ireland events such as Christmas parties and summer parties by coordinating venue bookings, food and beverage arrangements, accommodation, transportation, and entertainment. Manage new or potential avenues for corporate social responsibility (CSR) initiatives to enhance the company's community engagement.
  • Visitor Management: Order and organize refreshments for meeting rooms. Greet visitors upon their arrival and ensure a warm and professional welcome.
  • Inductions: Point of contact for K2 site inductions. Review and update on Easy Generator and manage data retention period.
  • Personal Protective Equipment and Uniforms: Point of contact for ordering and replenishing uniforms and PPE across the facilities. Manage uniform approval forms and documents. Manage PPE stock and reorder where required.
  • Other Responsibilities: Assist with Adhoc projects as required; mentor new staff to support their integration into the team and foster a positive work environment.
Qualifications
  • Strong organizational skills with an eye for detail.
  • Excellent communication and interpersonal skills, able to build strong relationships and provide effective support.
  • Possess a good understanding of local employment law.
  • Demonstrate maturity in handling sensitive and confidential information.
  • Proficiency in Microsoft Office Suite, particularly Excel, Word, and PowerPoint.
Seniority level
  • Entry level
Employment type
  • Full-time
Job function
  • Administrative
Industries
  • Software Development
#J-18808-Ljbffr

  • Administrator Assistant

    2 weeks ago

    Dublin, Dublin City, Ireland Portfolio Group Full time

    Posted On: 10th July 2024 We are a dynamic and growing company based in Dublin, seeking an efficient and organized Administrative Assistant to join our team. If you thrive in a fast-paced environment and are eager to contribute to a range of administrative and HR functions, we want to hear from you **Key Responsibilities: ** * HR Administrative Tasks:...

  • Administrative Assistant

    3 days ago

    Dublin, Dublin City, Ireland beBeeAdministration Full time €35,000 - €55,000

    Job Role:Front Office Support SpecialistWe are seeking a highly skilled and organized Front Office Support Specialist to provide professional reception services and administrative assistance to ensure the smooth operation of our office.Main Responsibilities:Greet visitors and clients in a professional and friendly manner.Answer and direct incoming calls...

  • Administrative Assistant

    2 days ago

    Dublin, Dublin City, Ireland LM Global Design Limited Full time

    OverviewLM Global Design is delighted to offer an exciting opportunity for a motivated and hardworking Entry-Level Administrative Operator to join our growing team. This role offers the right candidate the opportunity to develop their skills and grow within a dynamic international company. This position is ideal for someone looking to take the first step in...

  • Finance And Administration Assistant

    2 weeks ago

    Dublin, Dublin City, Ireland Osborne Recruitment Full time

    Finance and Administration Assistant (part-time hours) Our client, a leader in the charity sector, are looking for a highly organised Finance and Administration Assistant to join their team.This is a part time position, Monday to Friday mornings, 25 hours per week.This role will be split between finance duties as well as general administration duties.Key...

  • Administrative Assistant

    4 weeks ago

    Dublin, Dublin City, Ireland Docusign Full time

    Company OverviewDocusign brings agreements to life. Over 1.5 million customers and more than a billion people in over 180 countries use Docusign solutions to accelerate the process of doing business and simplify people's lives. With intelligent agreement management, Docusign unleashes business-critical data that is trapped inside of documents. Until now,...

  • Administrative Assistant

    10 hours ago

    Dublin, Dublin City, Ireland Docusign Full time

    Company OverviewDocusign brings agreements to life. Over 1.5 million customers and more than a billion people in over 180 countries use Docusign solutions to accelerate the process of doing business and simplify people's lives. With intelligent agreement management, Docusign unleashes business-critical data that is trapped inside of documents. Until now,...

  • Temporary Administrative Assistant

    3 days ago

    Dublin, Dublin City, Ireland beBeeAdministrative Full time €3,200 - €7,280

    Administrative Support RoleThis is a temporary position that will assist with daily office and financial operations for a month.About the Position:Assisting with general administrative tasks – data entry, filing, updating spreadsheets.Supporting the accounts team with invoice processing, payment runs, and reconciliations.Responding to calls and emails...

  • HR Administrative Assistant

    5 days ago

    Dublin, Dublin City, Ireland beBeeAdministrative Full time

    Human Resource AssistantWe are seeking a highly organized and detail-oriented individual to join our Human Resources team as an administrative assistant. The successful candidate will provide support for all aspects of the HR function, contributing to the overall company strategy.Key Responsibilities:Maintaining personnel recordsCarrying out administrative...

  • Administrative Assistant

    6 days ago

    Dublin, Dublin City, Ireland Lex Consultancy Full time

    A leading global professional services firm is seeking a proactive and highly organised Administrative Assistant to join its Business Enablement Services team in Dublin.This 6-month fixed-term contract offers an excellent opportunity for someone looking tokick-start their career in the corporate sector, with strong potential for permanency.Whether you're...

  • Administrative Assistant

    8 minutes ago

    Dublin, Dublin City, Ireland Lex Consultancy Full time

    A leading global professional services firm is seeking a proactive and highly organised Administrative Assistant to join its Business Enablement Services team in Dublin.This 6-month fixed-term contract offers an excellent opportunity for someone looking tokick-start their career in the corporate sector, with strong potential for permanency.Whether you're...