Accounts Payable Assistant

3 weeks ago

Dublin, Dublin City, Ireland City Colleges Full time

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Join to apply for the Accounts Payable Assistant role at City Colleges

City Education Group (which incorporates City Colleges, City Language School, Ashfield College and Progressive College) is a dynamic private education provider headquartered in Dublin that delivers transformative education programmes to students at second; and third levels, while also focusing on professional, higher and vocational training. We are seeking to appoint an Accounts Payable Assistant to join our Accounts Team.

Working Hours: Monday to Friday onsite

Location: Dublin City Centre

Essential Criteria for the position:

  • Accounting Technician, ACCA or similar qualification or in the process of getting the ACCA.
  • At least 1years experience in a similar role
  • Excellent computer-literacy skills, particularly Excel, Outlook & Word
  • Detail orientated and accurate
  • Ability to prioritise.
  • Self-motivated and eager to learn
  • Team worker

Desirable criteria for the position
  • Experience of Banking online & Sage50.
  • Previous experience with Class Software will be a plus.
  • Previous experience with Microsoft Teams and Onedrive will be a plus
  • Payroll experience while not essential is an advantage

Duties & Responsibilities:

Accounts Payable
  • Post AP invoices in Sage50
  • Cost allocation by departments
  • Verify all invoices. Get management approval when required.
  • Supplier's reconciliation
  • Dealing with supplier's queries
  • Monthly round of payments to suppliers
  • Petty Cash: Post and reconcile Petty cash
  • Dealing with Self-Employed invoices: Approval, posting and payments at month end
  • Intercompany (recharge and reconciliation)
  • Special attention to Commissions, Students health insurance and Host families invoices.

Accounts Receivable
  • Confirm reception of student's payments to Sales Departments and record transactions on Class Software.
  • Processing Flywire refunds on request

Other
  • Monitor banks daily and update Sage50 & Class System
  • Monthly bank Recs (including company cards and Flywire accounts)
  • Petty cash reconciliation at month end
  • Ensuring complete and accurate transactions are reflected on both Class and Sage50
  • Dealing with Accounts Department phone calls as first point of contact
  • Interact and cooperate with other departments as required (Mostly Academic and Sales &

Marketing)
  • Maintaining and providing accurate and timely financial information and records.
  • Assist Accounts Department with any other duties as required
  • Assist with Payroll as required
Seniority level
  • Seniority levelNot Applicable
Employment type
  • Employment typeFull-time
Job function
  • Job functionAccounting/Auditing
  • IndustriesHigher Education

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