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Procurement Specialist

4 weeks ago

Dublin, Dublin City, Ireland TN Ireland Full time

Company Description
Dropbox is a leading global collaboration platform that's transforming the way people work together, from the smallest business to the largest enterprise. With more than 700 million registered users across more than 180 countries, our mission is to design a more enlightened way of working. From our headquarters in San Francisco and a worldwide team of employees who choose where they work best, our Virtual First approach is leading the way into the future of work.

Role Description
Join our dynamic team to help scale and optimize Dropbox's global procurement operations within the Procure to Pay (P2P) team. As a Procurement Operations Specialist, you'll work closely with stakeholders, legal, and finance teams to support operational procurement and travel/expense functions, driving automation and efficiency in a high-paced environment.

This is a fully remote role on a 12 month contract (within Ireland)

Responsibilities:

Operational Procurement & Travel/Expense (90%)

  • Ticket Management: Efficiently triage and resolve requests, issues, and escalations, ensuring SLA compliance and accuracy in ticket documentation.
  • Purchasing: Manage end-to-end procurement tasks, including NDAs, RFPs, TPRAs, and contract negotiations, ensuring seamless execution.
  • Supplier Onboarding: Collaborate with cross-functional teams to facilitate supplier onboarding, ensuring compliance and efficiency.
  • P-Card Payments & Expense Audits: Review and reconcile P-card requests, audit expenses, and manage credit card maintenance, ensuring compliance and financial accuracy.
  • Employee Onboarding/Exits: Support procurement, travel, and expense processes during employee transitions, ensuring policy adherence.

Procurement Transformation projects (10%)

  • Automation Implementation: Identify opportunities to introduce automated tools and systems in procurement processes.
  • Analytics & Reporting: Maintain comprehensive reporting to monitor KPIs, analyze trends, and drive data-driven decisions.
  • Project Management: Prioritize and manage concurrent projects, ensuring timely delivery and alignment with organizational goals.
Requirements:
  • Procurement Operations Expertise: Proven track record in procurement operations with ERP systems, preferably Oracle Fusion/Cloud.
  • Contract Administration: Experience in contract review and approval, ensuring compliance with procurement policies.
  • Project Management: Strong organizational skills to manage complex projects independently.
  • Data Analysis: Proficiency in data analysis, with experience in tools like Excel, Google Sheets, and Alteryx.
  • Communication & Collaboration: Strong written and verbal communication skills, with experience in cross-functional collaboration.
  • Adaptability: Ability to learn and take on additional responsibilities as the procurement team grows.
Must Haves:
  • 1-3 years of procurement or analytical work experience.
  • Demonstrated proficiency in Microsoft Excel, Google Sheets, and Alteryx.
  • Strong problem-solving and troubleshooting skills.
  • Ability to thrive in a fast-paced environment.
Nice to Have:
  • Experience with ticketing systems (e.g., ServiceNow) and expense tools (e.g., Concur).
  • Strong critical thinking skills and a proactive learning attitude.
Applications/Systems Supported in role:
  • ERP: Oracle Fusion/Cloud (Procurement, AP, Reports & Analytics)
  • Business Management: G-Suite (Email, Spreadsheet, Slides, Forms), Slack, Zoom
  • Dropbox Applications: Dropbox, Paper, Capture, Dropbox Sign, DocSend, Dropbox Dash
  • Expense Management: Concur, Forma
  • Credit Card Management: Banking system applications
  • Business Analytics: Oracle Analytics Cloud, Tableau, Alteryx
  • Robotic Process Automation: UIPath
  • Other: ScoutRFP, Globality

Note: only shortlisted candidates will be contacted.
Please apply only if you are currently in Ireland and eligible to work full-time in Ireland.

For further details and interest in discussing further, reach out to me at [emailprotected]

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