Enterprise Scheduling Coordinator

3 weeks ago

Limerick, Limerick, Ireland ManpowerGroup Ireland Full time
Overview

Enterprise Scheduling Coordinator - Limerick at ManpowerGroup Ireland. This role involves scheduling coordination for on-site services at a pharmaceutical site, managing service plans, and ensuring timely delivery of maintenance and repair activities.

Responsibilities
  • Service coordination: organize service visits in line with the site schedule and manage associated standards, parts, and IT requests
  • Vendor hosting: act as the dedicated point of contact for on-site services, manage permits and support service engineers during visits
  • Customer POC: be the first point of contact for scheduling or operational queries
  • Daily administration: raise purchase orders, process quotations, reconcile costs, track out-of-scope costs, and report to the account manager
  • Attend operational calls and customer meetings; manage a high volume of emails
  • Customer asset management: maintain accurate inventories and manage additions, removals, and changes to instruments
  • Monitor performance metrics to ensure maintenance and repair requests are completed within agreed timelines with minimal disruption
  • Use scheduling applications such as SAP CRM System and Smartsheet
  • Assist with vendor inductions and ensure risk assessments and documentation are prepared in advance of services
  • Minimize instrument downtime by managing repair requests and proactive schedule adherence
  • Manage shipment and tracking of off-site instruments; data management of inventory, service metrics, and costs
  • Collate vendor service reports and upload to customer CMMS; close associated work orders
Core Skills and Qualifications
  • Third-level qualification; science background advantageous
  • Strong teamwork, ownership, and positive attitude
  • Ability to adapt to shifting priorities; problem-solving and multi-tasking abilities
  • Excellent planning, organisational, and time management skills
  • Strong communication skills; effective collaboration with team members, customers, and stakeholders
  • Ability to work independently with limited supervision
  • Experience with planning/administrative tools (SAP, Smartsheet) preferred
  • Fluency in English (verbal and written); willingness to participate in ongoing training

Eligibility Please apply only if you are currently in Ireland and eligible to work full-time in Ireland.

Job Details
  • Seniority level: Entry level
  • Employment type: Full-time
  • Job function: Administrative
  • Industries: Administrative and Support Services

Location: Adare, Co. Limerick and surrounding areas; posting notes indicate various nearby locations and posting timelines.


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