Recruitment Administrator

3 weeks ago

Naas, Co Kildare, Ireland Nua Healthcare Services Full time
Overview

Nua Healthcare Services (Nua) is one of Ireland's leading Private Healthcare Providers, specialising in Residential and Supported Living Services, to both Children and Adults with a range of complex support needs.


Benefits of joining Nua Healthcare
  • Company Pension
  • Comprehensive Induction process
  • Continuous Professional Development
  • Fantastic development & career opportunities
  • Life Assurance/Death-in-Service
  • Paid Maternity/Paternity Leave
  • Education Assistance
  • Employee Assistance Programme (EAP)
  • Bike to work Scheme.
  • Refer/Retain a friend bonus.
  • Discounts with Retailers - Nationwide

We are seeking applications from energetic and enthusiastic individuals to join our team for the above positions. The successful candidate will be afforded all necessary training and development in line with the role.


Responsibilities
  • Live our Mission, Vision and Values.
  • The Recruitment Administrator is responsible for managing and supporting all recruitment and onboarding activities within their designated area, ensuring efficient staffing and compliance across Nua centres.
  • Coordinate the relief panel and facilitate prompt placement of staff into Nua centres on short notice.
  • Ensure daily coding of shifts in Softworks for accurate payroll and attendance tracking.
  • Validate Garda Vetting submissions and proactively monitor clearance progress to prevent onboarding delays.
  • Use the Hirelab ATS system effectively and compliantly to manage candidate data and recruitment workflows.
  • Collect, verify, and securely store all recruitment documentation on SharePoint, ensuring files meet compliance standards.
  • Issue contracts of employment promptly, maintaining accuracy and adherence to legal requirements.
  • Work with the area recruiter to regularly update internal databases, recruitment trackers, and candidate records to ensure data integrity.
  • Send weekly induction lists to the Training Department to coordinate new starter preparation.
  • Issue the CVS file to HR every Tuesday to ensure up-to-date candidate information is available.
  • Monitor weekly training sign off sheets and escalate any non-attendance to the relevant recruiter for action.
  • Maintain clear and professional phone and email communication with candidates from offer stage through onboarding, induction, and release to centres; escalate any changes to start dates immediately to the Director of Retention and Recruitment for approval.
  • Maintain strict confidentiality in handling all staff information and recruitment documentation.
  • Conduct comprehensive pre-employment checks including Garda Vetting, identity verification, reference checks (minimum two), and thorough CV reviews to address any employment gaps from age 18.
  • Support the development and reinforcement of a company culture focused on quality, continuous improvement, and high performance.
  • Provide ongoing administrative support to HR and management teams, including report generation and compliance audits.
  • Participate in the on-call rota to support operational staffing needs and respond to urgent recruitment matters.
  • Liaise with payroll, finance, and other departments to ensure smooth processing of employment-related documentation.

The above Job Specification is not intended to be a comprehensive list of all duties involved and consequently, the post holder will be required to perform other duties as appropriate to the post.


Requirements
  • Knowledge of standards and legislation relevant to the area.
  • Prior minimum of 1-2 years previous Recruitment experience/administration experience.
  • HR qualification (advantage).
  • CIPD Qualified (advantage).
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