Senior Legal Assistant

3 weeks ago

Dublin, Dublin City, Ireland TYLER WEIR Full time

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Talent Director - Partnering with the world's best law firms.

LEGAL PERSONAL ASSISTANT FOR LISTINGS TEAM - GLOBAL FIRM

HYBRID WORKING/DUBLIN 1

This role will manage the operations and administration for a busy Listings team within a global law firm.

You will be an integral part of the team by providing general secretarial and operational support to the lawyers. Outlined below are the day to day requirements of the role:

  • To implement and maintain the lawyers' billing and collections system;
  • Arranging the opening, closing and archiving of accounts and files;
  • Opening and adding matters onto appropriate system;
  • Maintaining and keeping a record of business-development activities;
  • Running conflict searches in relation to new file openings (KYC) matters;
  • Booking meetings and diary management;
  • Familiarisation and compliance with the Firm's house style;
  • Redacting, editing, amending and storing of correspondence and documents;
  • Responding to internal and external telephone enquiries;
  • Maintaining and updating details of client contacts on Interaction;
  • Supporting other members of the secretarial team if required to work as part of a team;
  • Creating and typing Court pleadings, legal documents and correspondence;
  • Indexing and compiling Court bundles in preparation for hearings;
  • To maintain accurate records and correspondence files in relation to the Lawyers' client files;
  • To participate in special projects as and when required in relation to the Firm's and the Lawyers' practice areas;

Education And/ Or Experience

  • Essential: A recognised legal secretarial qualification from a recognised university or college and/or minimum of 5 years' proven experience with leading corporate law firm.
  • Desirable: An equivalent combination of education and relevant experience.
  • Essential: High level of proficiency in Microsoft Office applications, Adobe Acrobat, Aderant Expert, Sharefile, Internet navigation for research purposes
Seniority level
  • Seniority levelNot Applicable
Employment type
  • Employment typeFull-time
Job function
  • Job functionAdministrative and Legal
  • IndustriesLaw Practice

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