Facilities Coordinator

3 weeks ago

Dublin, Dublin City, Ireland TN Ireland Full time

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Facilities Coordinator - Dublin, IrelandClient:

Apleona HSG Facility Management

Location:

Dublin, Ireland

Job Category:

Other

EU work permit required:

Yes

Job Reference:

901c513073a5

Job Views:

7

Posted:

22.03.2025

Expiry Date:

06.05.2025

Job Description:

Overall Purpose of the Job

Accurately and efficiently manage and co-ordinate aspects of GMP Facilities Management Contracts. The Facilities Coordinator will work closely with an existing team, headed up by a contracts manager, to ensure the smooth running of these contracts. Services include Facilities Management, Hard and Soft Services, staff management, adhoc projects, and back office administration (updating CAFM, KPI deliverables, reporting).

Main duties and responsibilities
  1. Ensure compliance with all regulatory GMP, Safety, and Environmental requirements.
  2. Manage engineering changes using the Maximo service request application.
  3. Manage user setups and support requests (50+ users).
  4. Provide Maximo support to the project data entry team.
  5. Maximo led uploading of engineering data (BRIE and individual).
  6. Assist with maximizing the use of Maximo functionality to match the maintenance program.
  7. Optimise work tasks, and collect spare parts, tools, or other service requirements.
  8. Work with site scheduler to develop crews and labour resources within Maximo.
  9. First point of contact for Maximo issues.
  10. Maximo lead the team in recommissioning existing site utilities.
  11. Running applicable reports in Maximo and pulling documents together for meetings and audits.
  12. Assist with collection of data and maintenance job plans for equipment and systems.
  13. Develop and update suitable SOPs for Maximo use on-site across all functions.
  14. Liaising with the project handover team to ensure that the correct information is captured.
  15. Be a hands-on Coordinator assisting staff in executing duties as outlined on PPM and reactive Work Order requests.
  16. Ensures the timely execution of all Work Orders, within the permitted parameters.
  17. Ensure Key Performance Indicators are being achieved, escalating known issues to account manager.
  18. Review and approve sub-contractor invoices and verify works done (reports & dockets).
  19. Ensure Service Inspections are carried out in detail, documented, and executed in a timely and efficient manner.
  20. Co-ordinate all GMP contractors that attend site and ensure all the relevant documentation is in place prior to the work commencing.
  21. Knows and ensures consistent compliance with companies Health, Safety & Quality policies and procedures.
  22. Ensures efficient stock management and maintains sufficient levels of cleaning chemicals and consumables.
  23. Manage staff training through Human Focus.
  24. Be an Apleona ambassador.
Qualifications and Experience
  1. A minimum of 3 year's experience coordinating Hard and Soft Facilities Services.
  2. Experience in managing people.
  3. Experience with KPIs and client interactions.
  4. A qualification in Facilities Management preferably or suitable qualification in a business or technical field.
Working Pattern:

Monday to Friday 8 am - 4:30 pm

Ref. 12999

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