Executive Assistant

2 weeks ago

Cluain Meala, County Tipperary, Ireland James Whelan Butchers Full time
About Us

We are a progressive and expanding company with strong roots in farming and food production. Over the past five years, we have grown significantly, and with ambitious plans for the next five, this is an exciting time to join our team. At the heart of everything we do are our values: quality, service, honesty, integrity, and respect. These values guide how we work with our customers, suppliers, and each other — and we are committed to building a company that reflects them in every interaction.

Job Summary

The Executive Assistant will provide high-level support across a broad range of responsibilities. The successful candidate will embody our values of quality, service, honesty, integrity, and respect, ensuring these principles are reflected in all aspects of their work. This role requires a well-tenured professional who can exercise good judgment, demonstrate strong communication and organisational skills, and maintain a balance among multiple priorities while handling confidential matters with discretion.

Key Duties & Responsibilities
  • Diary & Meeting Management
  • Plan, coordinate, and manage an active calendar of appointments with professionalism and respect for time and priorities.
  • Compile documents for associated meetings and events; attend and take accurate, high-quality minutes where required.
  • Administration & Communication
  • Prepare clear and professional reports, letters, emails, and meeting notes that reflect honesty and integrity.
  • Handle sensitive and confidential matters with discretion, always demonstrating respect and sound judgment.
  • Financial & Operational Support
  • Assist in the management of invoicing, record-keeping, and monitoring of financial aspects of the farm business with accuracy and integrity.
  • Assist in the maintenance of transparent and reliable records of all appropriate farm and business information.
  • Recruitment & HR Support
  • Support recruitment processes with fairness, respect, and professionalism.
  • Provide ad-hoc administrative cover (e.g., email monitoring during holidays) to ensure service continuity.
  • Systems & Projects
  • Become proficient in all bespoke company programs, ensuring high-quality and reliable use.
  • Undertake other duties as assigned by the CEO, with openness and integrity.
Skills & Requirements
  • Strong organisational skills with the ability to prioritise and manage multiple tasks seamlessly.
  • Exceptional interpersonal skills with the ability to build respectful and trusted relationships.
  • A highly professional team player who can also work independently with integrity.
  • Proven ability to handle confidential information with honesty, discretion, and sensitivity.
  • Adaptability to competing demands while maintaining high standards of quality service.
  • Strong numerical ability and attention to detail.
Education & Experience
  • Qualification in Business or Marketing is preferred.
  • Farming knowledge/experience is an advantage.
  • Minimum 5 years' experience supporting at Senior Management or Executive level.
What We Offer
  • A competitive salary package.
  • The opportunity to grow your career within a values-driven and ambitious company.
  • Exposure to a dynamic industry and involvement in exciting growth plans.
  • A supportive environment built on respect, honesty, integrity, quality, and service.

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