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Office Manager

1 month ago

Navan, Meath, Ireland Green Fox Selection Full time

Office Operations Manager / Executive Assistant

We are looking for an Executive Assistant/ Office Operations Manager to support the CEO of a not-for-profit organization (registered charity).

You will serve as a key liaison between the Chief Executive Officer (CEO), internal staff, and external partners, stakeholders, funders, and Government agencies (Dept of Justice, Cuan, An Garda Siochana, Tusla, Courts Service, fellow DSGBV NGOs, etc.).

Responsibilities
  • Provide high-level operational and administrative support to CEO as needed.
  • Manage internal communication in the organization.
  • Manage social media communications (X, Facebook, Instagram).
  • Manage digital updates on our website.
  • Prepare the CEO for Board and Sub Committee meetings, including creating agendas, providing reminders about content and action items, and tracking follow-up items.
  • Record minutes during meetings and distribute post-meeting (internal & external).
  • Manage additional projects for the CEO as needed.
  • Conduct research and draft summaries for the CEO.
  • Maintain general office functions (light level).
  • Assist with general projects for the CEO office and wider team and Board members.
  • Create and write staff newsletters and external updates.
Additional Information
  • High standards of organizational skills and attention to detail.
  • Confidentiality is the bedrock of our work; discretion and sensitivity are our core values.
  • Ability to prioritize tasks and execute multiple projects.
  • Ability to work independently.
  • Self-starter.
  • Positive, can-do attitude.
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