Junior Executive Assistant

3 weeks ago

Dublin, Dublin City, Ireland Glen Dimplex Europe Holdings Ltd Full time
Overview

Glen Dimplex is one of the world's leading manufacturers of electric heating appliances and is a global leader in the development and delivery of low carbon solutions for space and water heating, cooling, and ventilation.

Our Purpose is to be leader in the transition to a sustainable world by empowering our customers in their everyday lives. This purpose drives our teams in the work we do to help customers transition through using our products and services.

The Role

We currently have an exciting opportunity for a Junior Executive Assistant & Office Administrator to join our team.

This is a superb opportunity for an ambitious and motivated individual looking to kickstart their career within our company and to develop key skills, knowledge and experience in a progressive learning environment.

The Junior Executive Assistant will primarily be responsible for providing support to the Executive Team as required. The position will be primarily office based and you will be joining a successful and supportive team, that will enable you explore and build on your strengths.

You will be quick to learn new systems and be great with people, as close working relationships between our colleagues and clients are at the heart of what we do.

You will act as a role model for our company values.

Responsibilities
  • Assist with all aspects of the day-to-day operations of Head Office Team including;
  • Attending and set up for meetings, assisting with preparation of customer visits, itineraries and meetings
  • Providing administrative support to the Group Executive Team, managing calendars, scheduling meetings, and organising travel arrangements such as flight bookings, visas, car hire and travel itineraries
  • Perform general administrative tasks such as filing documents on the company systems, maintaining accurate corporate files and records
  • Serving as a liaison between the Executive Office and internal/external stakeholders, efficiently handling calls, emails, and correspondence
  • Preparing and proofreading presentations and other documents for Executive meetings, ensuring accuracy and professionalism
  • Providing ad hoc administrative support for the Group Finance and People & Culture Departments
  • Sorting post and arranging couriers
  • Stock maintenance and ordering of office supplies
  • Expenses submissions, raising purchase orders, and processing various payments on SAP
  • Other tasks as set and deemed appropriate
  • Coordinating with suppliers for office services
Key Skills and Experience
  • Customer motivated and display a high degree of professionalism in dealing with different levels of stakeholders, both internal and external.
  • Comfortable working in a fast-paced, innovative environment and ability to deliver under pressure.
  • Quick learner, ability to multi-task and willing to be flexible in tasks and activities taken on.
  • Strong attention to detail; ability to perform duties with a high level of accuracy.
  • Excellent organisation and communication skills, both written and verbal.
  • A 'can do' proactive attitude, assertive, positive and solutions focused mindset.
  • Ability to treat confidential information with appropriate discretion.
  • Self-motivated and results-driven.
  • A Team player who acts as a role model for our company values.
  • Highly proficient in Microsoft Office, particularly PowerPoint.
  • 3rd Level qualification in a relevant discipline desirable.
  • Previous experience with SAP preferable.

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