Accounts Payable Administrator

2 weeks ago

The Municipal District of Naas, Ireland SGS Société Générale de Surveillance SA Full time
Job DescriptionKey Accountabilities
  • Manage supplier registration requests and any subsequent supplier updates in adherance with group policies and local requirements.
  • Monitor the account payable ledger and run daily/ monthly reports and investigate and resolve any outstanding queries. This wil include Advance to Supplier accounts, uninvoiced receipts reort and on hold invoice and invoices not distributed.
  • Assign coding to invoicing in accordance with contracts and business lines.
  • Develop a master data file and efficient sharing system for coding for invoices.
  • Manage creditcontrol mailbox and queries.
  • Collaborate with various partners (including business lines/ local finance team,local procurement team, finance shared service centre and suppliers) to resolve PO and invoicing issues.
  • Preparation of monthly accruals and credit card payment journals and other month end journals as required.
  • Monitor the Standing Instructions each month and ensure accurate and in accordance with lease agreeements and request updates as required.
  • Assist with internal and external financial/ control audits.
  • Review weekly payment run and ensure that invoices are paid in accordance with payment terms.
  • Manage the iExpense Oracle module.
  • Provide training to users on iExpense module.
  • Report payment run expenses in ROS accordance with ERR reporting requirements.
  • Other Ad hoc office and Finance duties as required
Qualifications
  • Professional qualification in finance related discipline (preferred)
  • 2+ years experience
  • Experience and Knowledge of Oracle
  • Fluency in both written and oral English – excellent documentation skills required
  • Ability to multitask and work under pressure
  • Team player, contributes positively to the achievement of the team objectives
Additional InformationExpected Behaviours
  • Be organised, efficient and quality focused
  • Effective interpersonal skills; able to develop good working relationships with people at all levels
  • Able to work under own initiative
  • Strong organisational skills and attention to detail
  • Excellent PC Proficiency and knowledge of MS Office applications
  • Ability to prioritize and meet critical deadlines

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