Administrative Coordinator

2 days ago

Inishowen Municipal District, Ireland beBeeConstruction Full time €25,000 - €40,000
Job Title: Administrative CoordinatorWe are seeking an experienced and detail-oriented Administrative Coordinator to provide administrative support for a period of 9 to 12 months in Inishowen, IE. This role will involve providing administrative, financial, and operational support to ensure the smooth running of our office and support to our field-based teams.Key Responsibilities
  • Provide daily administrative support to field-based staff, including coordination of tasks and operations.
  • Coordinate ordering and delivery of materials as required to meet project timelines.
  • Arrange travel, flights, and transport for staff members as needed.
  • Book accommodation for team members when required.
  • Manage payroll and subcontractor administration to ensure timely payments.
  • Coordinate with team foremen to record completed work and track progress.
  • Accurately record information in our system to maintain accurate records.
  • Process payroll through our system to ensure compliance.
  • Making timely payments to personnel and subcontractors.
  • Provide general office and finance support to the team.
  • Process payments to suppliers and vendors.
  • Liaise with customers as required to resolve queries and issues.
  • Undertake basic bookkeeping duties to maintain financial accuracy.
  • Handle other general administrative tasks as needed to support the team.
Required Skills and Qualifications
  • Prior experience in an administrative role is preferred, but not essential.
  • Proficiency in Microsoft Office (Word, Excel, Outlook) is required.
  • Able to work independently and make decisions without supervision.
  • A flexible, adaptable, and problem-solving approach to work is essential.
  • Experience in accounts and payroll would be advantageous, although training will be provided on our payroll system.
  • Familiarity with a commercial environment, particularly construction, would be helpful, although not essential.

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