Document Control Specialist

Join to apply for the Document Control Specialist role at AECOM

Join to apply for the Document Control Specialist role at AECOM

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world's most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

Start here. Grow here.

At AECOM, we are recruiting a Document Control Specialist to join us in our Dublin office.

Here's what you'll do:

Your day-to-day will include but not be limited to the following tasks and responsibilities;

• Populate document register, request for information register, action log, issue log and other project control tools as appropriate
• Analyse, interpret and summarise the status of various registers and logs on the project
• Generate and issue weekly status/overdue reports related to project documents, project actions, issues and other project related information
• Ensure appropriate issuance and storage of documents in accordance with the project document control procedure
• Interface with external document suppliers, i.e. external Consultants and Contractors and ensure their compliance with project document control procedure as set by the Contracting Entity
• Enforce and maintain a strong and clear project filing system
• Actively contribute by way of identifying improvements to the filing system
• Support the implementation of project Quality Assurance, Quality Control and Health and Safety process, procedures and activities by participating in internal and externals audits
• General administrative assistance (photocopying, filing, document collation, data entry etc.) to the project team
• Monitor and update ongoing runway developments at major airports around the world and produce a monthly update on same
• Manage the external stakeholder database including inputs and report production as required
• Preparation of inputs as required to monthly executive reports and coordination of inputs to same for collation by the project director
• Track office supply inventory

Qualifications

Ready to push the limits of what's possible?

Here's what we're looking for:

As the successful candidate, you will have experience working within our primary infrastructure markets along with having the following qualfications and experience.

• Fully proficient in Microsoft Word, Excel, PowerPoint and management of databases
• Documentation skills and strong focus on detail
• Good verbal and written communications skills including ability to present information in a clear and concise format
• Demonstrated ability to work effectively on own initiative, set priorities and work within required time lines
• Well-developed interpersonal skills, with a willingness and capacity to work cooperatively as part of a multi- disciplinary team to meet project demands
• Flexible and ability to multi-task

Additional Information

Interested in the role or curious about life at AECOM? Follow us on LinkedIn, Facebook, Instagram, and YouTube to explore our AECOM voices, employee stories, latest projects, and much more

For further information about the role, reach out to the recruiter on LinkedIn Colum Calnan.

About AECOM

AECOM is the world's trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Freedom to Grow in a World of Opportunity

You will have the flexibility you need to do your best work with hybrid work options. Whether you're working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation, benefits and well-being programs to meet the diverse needs of our employees and their families. We're the world's trusted global infrastructure firm, and we're in this together – your growth and success are ours too.

Join us, and you'll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person's potential, and we'll help you reach yours.

We are a Disability Confident Employer and will offer an interview to applicants who have a disability or long-term condition, who meet the minimum/essential criteria for the role. Please let us know using this email address ReasonableAccommodations@aecom.com if you would like to apply through the Disability Confident Interview Scheme.

All your information will be kept confidential according to EEO guidelines.

ReqID: J10134215

Business Line: B&P - Buildings & Places

Business Group: DCS

Strategic Business Unit: Europe & India

Career Area: Administration

Work Location Model: Hybrid

Legal Entity: AECOM Ireland Limited

Seniority level

• Seniority levelEntry level

Employment type

• Employment typeFull-time

Job function

• Job functionAdministrative
• IndustriesArchitecture and Planning, Civil Engineering, and Construction

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