Administrative Assistant – Astrophysics Section

2 weeks ago

Dublin, Dublin City, Ireland Dublin Institute for Advanced Studies Full time

The Dublin Institute for Advanced Studies (DIAS) is an academic research institution with research across Astronomy & Astrophysics, Celtic Studies, Geophysics, and Theoretical Physics. DIAS invites applications for a 2-year Administrator position based in the Astronomy & Astrophysics Section at DIAS Dunsink Observatory.

The Astronomy & Astrophysics Section is a vibrant and inclusive community of more than 30 researchers working on planetary science, solar physics, space weather, star formation, and high-energy astrophysics. Working alongside the academic, technical, and education staff, the Administrative Assistant will provide administrative support to the Section, assisting staff and students with the day-to-day running of their research and engagement activities. Previous administrative experience is essential and previous experience working in a similar environment desirable. The ideal candidate will be highly motivated and organised, possess excellent communication and interpersonal skills and display good initiative. The person appointed will be expected to be flexible and work in partnership with team members.

Duties include:

  1. Front of house reception duties, greeting visitors and contractors.
  2. Day-to-day administrative support (e.g., recruitment and finance) for staff and students in the Section.
  3. Section liaison with the Institute's central administration.
  4. Support planning and running of events (e.g., seminars, conferences, public events).

Ideal Candidate:

  1. Strong organisational skills and the ability to manage multiple projects with competing deadlines.
  2. Experience with financial administration (petty cash, expense reports).
  3. Excellent written and verbal communication skills.
  4. High attention to detail and a focus on accuracy.
  5. Proficiency in Google Suite.
  6. Experience in event management is ideal but not essential.

The successful candidate will be based at DIAS Dunsink Observatory in Dublin 15, and will also be expected to work at DIAS offices in central Dublin.

This is a full-time 2-year appointment with salary in line with the DIAS Clerical scale. The current (PPC) salary scale for new entrants ranges from €29,793 to €46,947. The starting salary for this position will be in line with public sector rules. The appointee will be subject to the general Irish public sector regulations as regards annual leave, sick leave, and pension entitlements. Further details on the position are available here.

Application Instructions:

  1. Letter of application (maximum 2 pages).
  2. Names of two referees (contacted at interview stage).

Candidates should upload these as one single pdf document to the DIAS online e-recruitment system by 17:00 local Irish time on 16 January 2025. Please note that the application deadline may be extended if deemed necessary. Queries about the position can be directed to astrophysics "at"

DIAS is committed to gender balance, inclusion, and diversity. The DIAS Gender Equality and Inclusion Action Plan may be found on our website.

#J-18808-Ljbffr

  • Administrative Assistant – Astrophysics Section

    2 weeks ago

    Dublin, Dublin City, Ireland Dublin Institute For Advanced Studies Full time

    The Dublin Institute for Advanced Studies (DIAS) is an academic research institution with research across Astronomy & Astrophysics, Celtic Studies, Geophysics, and Theoretical Physics.DIAS invites applications for a 2-year Administrator position based in the Astronomy & Astrophysics Section at DIAS Dunsink Observatory.The Astronomy & Astrophysics Section is...

  • Astrophysics Team Administrator

    2 weeks ago

    Dublin, Dublin City, Ireland beBeeAdministrative Full time €29,793 - €46,947

    Job DescriptionThe Astronomy and Astrophysics Section at DIAS Dunsink Observatory is seeking an experienced Administrative Assistant to provide administrative support to the team.Front of house reception duties, greeting visitors and contractors.Day-to-day administrative support for staff and students in the Section.Section liaison with the Institute's...

  • Postdoctoral Fellowship With The Dias Solar Physics Group

    4 weeks ago

    Dublin, Dublin City, Ireland Dublin Institute For Advanced Studies Full time

    Postdoctoral Fellowship with the DIAS Solar Physics GroupApplications are invited for a Postdoctoral Fellowship at the Dublin Institute for Advanced Studies (DIAS) in the Astronomy & Astrophysics Section working with the Solar Physics and Space Weather group.The Astronomy & Astrophysics Section is a vibrant and inclusive community of researchers working on...

  • Postdoctoral Fellowship in the DIAS Planetary Magnetospheres Group

    1 week ago

    Dublin, Dublin City, Ireland Dublin Institute for Advanced Studies Full time

    Postdoctoral Fellowship in the DIAS Planetary Magnetospheres GroupApplications are invited for a Postdoctoral Fellowship in the Dublin Institute for Advanced Studies (DIAS) Astronomy & Astrophysics Section working with the Planetary Magnetospheres Group. The Astronomy & Astrophysics Section is a vibrant and inclusive community of more than 30 researchers...

  • PhD Position in Exploration of Planetary Magnetospheres and Habitable moons

    7 days ago

    Dublin, Dublin City, Ireland Dublin Institute for Advanced Studies Full time

    PhD Position in Exploration of Planetary Magnetospheres and Habitable MoonsApplications are invited for a PhD position at the Dublin Institute for Advanced Studies (DIAS) Astronomy & Astrophysics Section. The PhD student would be part of the Planetary Magnetospheres Group [dias.ie/planetary] and supervised by Dr. Mika Holmberg. The PhD research will focus on...

  • Grocery Section Buyer

    3 weeks ago

    Dublin, Dublin City, Ireland Dunnes Stores Full time

    Job Description Dunnes Stores is Ireland's leading retailer positioned at the cutting edge of food and fashion retailing. We are Irish owned and operate over 130 stores across Ireland, Northern Ireland and Spain, as well as a growing online store. We are expanding our services and product offering all the time to enhance the shopping experience for our...

  • Grocery Section Buyer

    4 days ago

    Dublin, Dublin City, Ireland Dunnes Stores Full time

    Job Description Dunnes Stores is Ireland's leading retailer positioned at the cutting edge of food and fashion retailing.We are Irish owned and operate over 130 stores across Ireland, Northern Ireland and Spain, as well as a growing online store.We are expanding our services and product offering all the time to enhance the shopping experience for our...

  • Administrative Officer

    5 days ago

    Dublin, Dublin City, Ireland Localgov Full time

    OverviewThe Administrative Officer is a middle management supervisory position in Laois County Council and is assigned responsibility for the development, management and day to day operations of one or more departments or services within the Council. The Administrative Officer is the primary point of contact and liaison with other sections in relation to...

  • Administrative Assistant

    4 days ago

    Dublin, Dublin City, Ireland beBeeCommunication Full time €35,000 - €40,000

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our team. The successful candidate will be responsible for performing a variety of administrative tasks, including providing clerical support, coordinating daily activities, and maintaining accurate...

  • Administrative Officer

    1 week ago

    Dublin, Dublin City, Ireland beBeeCorporate Full time €89,872 - €109,383

    Job DescriptionWe are seeking a highly organized and detail-oriented Assistant Corporate Secretary to join our team.The successful candidate will assist the corporate secretary team in publishing Board and Committee materials and communications on Diligent Boards.This role involves supporting a fit-for-purpose meeting administration process for Board and...