Programme Executive

5 days ago


Dublin, Dublin City, Ireland Conference Partners International - PCO Full time

This is a Programme Executive Role within the operations team of Event Partners. This role is hands-on and involves working as part of the Operations team. The successful person must be able to complete a wide range of activities requiring clear communication, excellent organisational skills and attention to detail.

The Programme Executive will manage large and repeat client accounts with complex programs and significant budgets. They must work exceptionally under pressure, ensuring every event's smooth and efficient running from the initial handover to the final invoice. This candidate will manage approximately 8-10 events/projects a year and join several site inspections to assist with the procurement of future business.

Types of projects to include but not limited to:

  • Incentive Programs
  • Corporate Meetings and Conferences
  • Promotions and Product Launches
  • Site Inspections

Role Accountabilities:

  • Proactive client account management working on various events and projects
  • Attending client meetings and preparation of meetings; attendance via conference calls and in person
  • Participation in Client Events such as site inspections in Ireland and other international destinations if required
  • Engage in regular communication with clients to ensure that they are exceptionally well serviced
  • Budget management with scrupulous attention to detail, as explicitly required for each project as well as budget reporting and post-event analysis
  • Corresponding and contracting with suppliers to include re-confirming dates, times and booking information
  • Solution-driven and proactive approach to managing clients and their needs
  • Assistance to the sales team with the organisation, coordination and implementation of site inspections and Fam Trips
  • Funding applications to Failte Ireland for Site Inspections and Fam Trips
  • Invoice processing for suppliers and clients
  • Updating company spreadsheets for Finance Team
  • Performing other administrative tasks and duties as may be required
  • Work on-site during the event (after hours and weekends included)
  • Availability to work outside standard business hours is essential as part of this role
  • Extensive understanding of the Irish business tourism product
  • Constantly develop new product and service knowledge
  • International travel may also be required

Skills Required:

  • A genuine passion for the tourism and events industry
  • Highly developed organisational skills for this very hands-on role
  • Strong attention to detail & ability to multitask
  • Comfortable working in a fast-paced environment with multiple and strict deadlines
  • Excellent financial and budget management acumen
  • Self-motivated and able to work effectively both independently and as part of a team
  • Awareness of international cultures and their differences/expectations
  • Excellent communication and influencing skills
  • Fantastic relationship builder – both internally and externally
  • A third-level qualification is required
  • Fluent English is essential; additional languages would be an advantage (most specifically German)
  • Right of abode in EU essential
Seniority level

Entry level

Employment type

Full-time

Job function

Business Development and Sales

Industries

Events Services

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