Human Resources Specialist DLR

3 days ago

Dublin, Dublin City, Ireland Southside Partnership Full time

Organisation

Southside Partnership DLR CLG. ("Southside Partnership") is a local development company working towards an inclusive and just society, where each person is encouraged and enabled to reach their full potential and live with dignity in active, healthy, sustainable and safe communities. We provide a comprehensive range of supports and services to people and communities through several programmes and teams.

Southside Partnership receives funding through the Social Inclusion and Community Activation Programme (SICAP) 2024-2028 and we run a Community Employment and a Tús Scheme supported by the Department of Social Protection alongside a number of projects financed through the HSE, Tusla, Local Government and Philanthropy.

Role

Southside Partnership is seeking to recruit a standalone Human Resources Specialist on a 12 month fixed-term basis in a full-time capacity. The Human Resources Specialist position reports directly to the CEO. The Human Resources Specialist position is based in Blackrock, Co. Dublin. The salary for the Human Resources Specialist position is €42,382.31 per annum. This position is subject to a 6 month Probationary Period.

Duties & Responsibilities

The HR Specialist will play a pivotal role in establishing and enhancing the HR function at Southside Partnership DLR. This full-time, fixed-term role is project-focused and aims to deliver specific HR initiatives essential for the organisation's operational efficiency and compliance. The HR Specialist will be responsible for the successful execution of designated HR projects, with a primary focus on developing and implementing a comprehensive "HR Administration" system.

Specific duties and responsibilities of the role will include but are not limited to:

HR Administration System Development:

  • Conduct a comprehensive review and collection of all existing employee files for the organisation's 50-core staff, whether stored in hard or soft copy.
  • Create or update individual employee files, ensuring all relevant documentation is organised and accessible.

Employee File Audit and Documentation:

  • Perform a detailed audit of the employee files to identify missing or incomplete documentation, using a best-practice checklist.
  • Liaise with relevant personnel to acquire or generate missing documents, ensuring each employee file is complete and compliant with organisational and legal requirements.

Physical File Management:

  • Organise and secure all completed employee files in a designated storage cabinet onsite in Blackrock, ensuring they are stored in an organised and confidential manner.

Digital File Management:

  • Create individual employee file folders within a secure shared drive on the SSP server.
  • Scan, title, and save all physical documents from each employee file into their respective digital folders, ensuring accuracy and confidentiality in the digitisation process.

HRIS Integration:

  • Utilise the information from the complete employee files to update existing employee profiles or create new profiles within the HRIS (currently HR Locker), ensuring all employee data is accurate and up-to-date.

Compliance and Best Practice Implementation:

  • Ensure all HR administrative processes and employee files comply with current employment laws and best practices.
  • Make recommendations for ongoing improvements to the HR administration system to support future organizational needs.

Collaboration and Communication:

  • Work closely with the senior management team and relevant departments to ensure a smooth transition to the new HR administration system.
  • Provide regular updates on project progress, challenges, and milestones achieved to the CEO and other stakeholders.

Other Duties and Project Work:

  • Provide administrative support to the CEO and senior management team on HR-related matters as needed.
  • Assist in the development and implementation of new HR policies, procedures, and guidelines to ensure compliance with legal requirements and best practices.
  • Participate in employee relations activities, such as preparing documents for disciplinary actions, grievances, or other HR investigations.
  • Assess training needs of all staff, and work with senior management team to organise relevant training.
  • Advise management and staff regarding duties, responsibilities and best practices under Health and Safety legislation.
  • Advertising and recruitment for new roles.
  • Manage ad hoc HR projects and tasks as assigned by the CEO.
  • This is not an exhaustive list of duties and other duties may assigned as relevant to this role.

Requirements

  • Third Level Qualification in Human Resources Management. CIPD Membership desirable.
  • 3+ years' HR experience.
  • Strong I.T. skills, specifically; knowledge and experience of using Human Resources Information Systems (HR Locker experience is an advantage).
  • Experience working on HR projects, particularly those involving the development and implementation of administrative systems, is highly desirable.
  • Demonstrated ability to handle sensitive information with discretion and maintain confidentiality at all times.
  • Ability to work independently, take initiative, and prioritise tasks effectively in a project-based role.
  • Legal Permission to work in Ireland.

Application Process

To apply for this position, please submit your CV and a cover letter outlining why you believe you are suitable for this role by email to HumanResources@sspship.ie before close of business on Thursday, 20th of March 2025. Please include "Human Resources Specialist – Application" as the email subject for your application. Alternatively, please apply online through the link provided on the Job Advertisement posted on Indeed.

It is proposed to hold online interviews for this position on the week starting the 24th of March 2025 with the possibility of a second round interview in person the week after starting the 31st of March 2025. Please note that referees will not be contacted until offer stage and not without your prior permission.

Please note that:

  • Southside Partnership DLR CLG. is an Equal Opportunities Employer.
  • Southside Partnership DLR CLG. does not require the assistance of recruitment agencies.
  • No late applications will be accepted and canvassing will lead to disqualification.
  • Any offer will be subject to satisfactory references and Garda vetting as appropriate.
  • All applicant data will be treated securely as per GDPR and the Data Protection Acts.
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