Office Manager

4 days ago

Dublin, Dublin City, Ireland Ocuco Limited Full time

Company Profile:

Ocuco Limited is a leading software solutions provider in the eyecare industry, dedicated to helping eyecare professionals streamline their operations and provide exceptional patient care. With a global presence and a focus on innovation, Ocuco has built a reputation for delivering cutting-edge technology and outstanding customer service.

Job Description:

Ocuco Ltd. is seeking a proactive and highly organised Office Manager to oversee the smooth operation of its Dublin 15 HQ and support global office facilities. This role combines office administration and facilities management, ensuring an efficient, professional, and well-maintained workplace.

The ideal candidate will have multinational experience, strong professionalism, adaptability, and cultural awareness. With frequent interaction across all levels, personality and cultural fit are key—they should be approachable, resourceful, and capable of fostering a welcoming environment.

This is a full-time, office-based role (5 days per week). A full, clean driver's license and own vehicle are required.

Key Responsibilities:

Office Administration (80%)

  • Coordinate company travel for employees and the Executive Leadership Team, including flights, accommodation, and transportation
  • Manage meeting rooms, conference calls, meeting presentations, and organise catering as required
  • Oversee reception duties, including managing incoming deliveries, emails, and phone inquiries
  • Welcome visitors, manage the office sign-in process, and ensure the appropriate national flag is raised for visiting guests
  • Maintain stock of office supplies, stationery, fruit and groceries
  • Support HR with recruitment administration tasks and employee onboarding coordination
  • Assist in planning and executing routine company events, conferences, and social initiatives

Facilities Management (20%)

  • Manage and oversee global office lease agreements and related facilities contracts
  • Administer service contracts for office maintenance, including cleaning, air-conditioning, and general upkeep
  • Coordinate Fire Safety, First Aid, and Manual Handling Training for staff
  • Conduct periodic reviews and updates of the Company Safety Statement to ensure compliance
  • Manage ergonomic assessments for employee workstations
  • Act as a keyholder and alarm code holder for emergency callouts
  • Manage bookings and maintenance for the company car and corporate apartments
  • Oversee office furniture and gym equipment procurement, servicing, and upkeep

The ideal candidate will have most of the following:

  • A minimum of 5 years of experience in office administration, facilities management, or a similar role, preferably within a multinational company.
  • Strong expertise in Microsoft Office Suite (Word, Outlook, Excel, and PowerPoint).
  • Demonstrated ability to manage office operations and facilities, including lease agreements and service contracts
  • Experience in coordinating travel arrangements (domestic and international)
  • Proven track record in event planning, project coordination, and vendor management
  • Strong organizational and multitasking skills with the ability to prioritize workload effectively
  • Experience in a highly confidential and fast-paced environment with the ability to handle sensitive information with discretion
  • Personality is key – the ideal candidate should be approachable, proactive, and comfortable engaging with employees and external guests at all levels
  • Professional demeanour with strong interpersonal and communication skills, including diplomacy when engaging with stakeholders at all levels
  • Cultural awareness and the ability to foster a welcoming and respectful environment for employees and visitors from diverse backgrounds

Must-have requirements:

  • Ability to work full-time from the office, five days per week
  • Full, clean driver's license and own vehicle
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